Payroll Integration · ControlQore · Labor Cost in Job Costing · Prevailing Wage
Payroll Integration · Job Costing · ControlQore · Labor Cost · Prevailing Wage
Construction Payroll
Job Costing Integration.
Labor is your largest cost. If your payroll system and your job costing system don't talk to each other, you're manually reconciling every pay period — and your job cost is always wrong. SPM connects your payroll system directly to ControlQore so labor cost flows automatically into job costing without manual entry. Available through our vetted payroll partners at additional cost.
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SPM vs. Other CFO Firms
Most CFO Firms Serving This Trade
- High revenue minimums — most won't serve under $5M
- Advisory only — no bookkeeping, no implementation
- No job costing setup or ControlQore management
- No monthly WIP as standard deliverable
- No pricing published — discovery call required
- No vetted partner network for bonding, lending, or liens
- No prevailing wage specialty
The Construction CFO — SPM
- Serves $1M–$12M — starts at $1,900/month
- Full implementation — bookkeeping, job costing, CFO advisory
- ControlQore setup and managed for you every month
- Monthly WIP standard in Executive tier
- Full pricing published — no discovery call to find out costs
- Vetted partners for bonding, lending, lien services, payroll
- Prevailing wage and Davis-Bacon specialty
What We See in This Business
01
Payroll and Job Costing Live in Separate Systems
Most construction subcontractors process payroll in one system and track job costs in another. The result is a weekly or monthly manual exercise to move labor data between systems — and the job cost is always a pay period behind, always slightly wrong, and never trusted.
02
Certified Payroll Is Completely Disconnected
Prevailing wage contractors run certified payroll reports in their payroll system and job costing in their accounting system — two completely separate processes that never reconcile automatically. Every week is a manual matching exercise with audit risk growing on both sides.
03
True Labor Cost Never Makes It Into Job Costing
Payroll burden — taxes, benefits, fringe contributions, workers comp — is often estimated in job costing rather than pulled from actual payroll data. The result is job cost reports that use the wrong labor rate and produce margin estimates that don't reflect reality.
How SPM Fixes It
Payroll Flows Directly Into ControlQore
Through our vetted payroll partners, labor hours and costs flow directly from your payroll system into ControlQore job costing. No manual export, no manual import, no weekly reconciliation exercise. Labor cost appears in your job cost the day payroll runs.
True Burden Rate in Every Job
We build your actual burden rate — taxes, benefits, workers comp, fringe contributions — into ControlQore so every job reflects true labor cost, not an estimated rate. Bid margin and actual margin use the same labor cost basis.
Certified Payroll Integrated for Prevailing Wage
For prevailing wage contractors, certified payroll reports generate directly from integrated payroll data and flow into ControlQore job costing simultaneously. No separate certified payroll spreadsheet, no manual reconciliation, no audit risk from data that doesn't match.
Service Tiers
Tier 01
Core Financial
Starts at $1,900 / month
- ControlQore setup and management
- Job costing aligned to your estimate structure
- Cost-to-complete tracking — updated monthly
- Full-service bookkeeping — minimum 30 min/week
- Vendor payments via ACH (you approve, we initiate)
- Accounts receivable management
- Bank reconciliations and transaction matching
- Controllership
- 1 monthly CFO meeting
- 60-day onboarding — books migrated to last taxable year
Most Popular
Tier 02
Executive Financial
Starts at $2,900 / month
- Everything in Core Financial
- Monthly WIP schedule — delivered every month, standard
- 13-week cash flow forecasting
- CEO Report — monthly financial dashboard
- 3 CFO advisory meetings per month
- Strategic accountability and actionable to-dos
- Direct access to Josh Luebker
Pricing by Revenue
Revenue Range
(Last 12 Months) |
Core Financial
Monthly |
Executive Financial
Monthly |
| Under $1M | $1,900 | $2,900 |
| $1M – $3M | $2,600 | $3,600 |
| $4M – $6M | $3,800 | $5,500 |
| $7M – $9M | $5,100 | $6,900 |
| $10M – $12M | $6,100 | $8,500 |
| $13M+ | Quoted | Quoted |
Vetted Partner Network
National Lien Services
When AR gets too long, we connect you directly to our lien services partner to protect what you've earned.
Additional cost — not included in monthly fee
Payroll Integration Partners
Prevailing wage and regular payroll software partners integrated directly with ControlQore job costing.
Additional cost — not included in monthly fee
Bonding Partners
Surety relationships and bonding capacity support. We prepare the financials — our partners get you bonded.
Additional cost — not included in monthly fee
Lending Partners
Working capital lines and equipment financing through vetted lenders who understand construction.
Additional cost — not included in monthly fee
Reviewed Financials
CPA-level financial statement reviews for banking, bonding, and large contract requirements.
Additional cost — not included in monthly fee
CPA Coordination
We work alongside your existing CPA — not replacing them. Clean books and job costing make tax time easier.
Included — no extra cost
Common Questions
Straight answers.
Is payroll integration included in the SPM monthly fee?
No. Payroll integration is available through SPM's vetted payroll software partners at additional cost — separate from the Core or Executive Financial engagement. SPM manages the relationship, ensures the integration works correctly with ControlQore, and coordinates the setup. The payroll partner bills separately.
What payroll systems do your partners integrate with ControlQore?
Our vetted payroll partners support both prevailing wage and regular payroll for commercial construction subcontractors. Contact SPM to discuss your current payroll system and the best integration path for your engagement.
Does SPM handle payroll directly?
No. SPM does not process payroll. We connect you to vetted payroll partners whose systems integrate directly with ControlQore — so payroll data flows into job costing automatically. SPM manages the financial side, the partner manages the payroll side.
Is prevailing wage payroll integration different from regular payroll?
Yes. Prevailing wage integration also generates certified payroll reports, tracks fringe benefit elections, and allocates apprenticeship ratios to jobs — all flowing into ControlQore automatically. Regular payroll integration covers hours, wages, and burden rates by job and cost code.
What's included in Core Financial?
ControlQore setup, job costing aligned to your estimates, cost-to-complete tracking, full bookkeeping (minimum 30 min/week), ACH vendor payments (you approve, we initiate), AR management, bank reconciliations, transaction matching, controllership, and 1 monthly CFO meeting. Starts at $1,900/month.
What does Executive Financial add?
Everything in Core plus monthly WIP schedule, 13-week cash flow forecasting, CEO Report, and 3 CFO advisory meetings per month. Starts at $2,900/month. WIP, cash flow forecasting, and the CEO Report are Executive tier only.
Do you handle payroll?
No. We have vetted payroll software partners — including prevailing wage integrations — that connect directly with ControlQore. Those are separate engagements at additional cost.
How long does onboarding take?
60 days. We migrate your books to the start of your last taxable year, set up ControlQore, and build your job costing structure. Fully operational in two months.
What software do clients use?
ControlQore. All SPM clients run on ControlQore for job costing and WIP. We set it up and manage it — you don't have to learn it. Clients switching from QuickBooks, Sage, or other platforms migrate during onboarding.
Do you work alongside our CPA?
Yes. We work alongside your existing CPA — not replacing them. Clean books and accurate job costing make their job easier at tax time.
What happens when we grow past $12M?
We have a clear graduation path. We prepare your financials, systems, and team for the transition and connect you with the right firm for your next stage of growth.