CONSTRUCTION PAYROLL JOB COSTING INTEGRATION.
Labor is your largest cost. If your payroll system and your job costing system don't talk to each other, you're manually reconciling every pay period and your job cost is always wrong. SPM connects your payroll system directly to ControlQore so labor cost flows into job costing with no manual entry. The integration works through vetted payroll partners at additional cost, because SPM doesn't process payroll.
SPM doesn't process payroll and never will. What SPM does is make the payroll data usable: the hours and the burdened dollars go into the right job and the right cost code the day payroll is processed, instead of a week later after somebody retypes them. That one change is what makes a job cost report worth reading. Until the labor number in job costing is the same labor number the payroll system produced, every margin on every job is an estimate, and the bid comparison you're trying to make is comparing two different things.
WHAT IT MEANS.
Payroll job costing integration is a direct data link that moves labor hours and burdened labor cost out of the payroll system and into the job costing system without manual entry.
Labor is the largest cost on most subcontractor jobs and the fastest moving one, so it's the line where a week of delay does the most damage. A material invoice that posts late is still the same number when it posts. Labor that posts late has already been spent on a phase that has since moved on, which is why the reconciliation lag is worse for labor than for anything else on the job.
WHERE THE LABOR NUMBER GOES WRONG.
Payroll and job costing live in separate systems
Most construction subcontractors process payroll in one system and track job costs in another. The result is a weekly or monthly manual exercise to move labor data between the two, and the job cost stays a pay period behind. A number that's always behind and always slightly off never gets trusted, so nobody uses it to make a decision.
Certified payroll is completely disconnected
Prevailing wage contractors produce certified payroll reports in their payroll system and job costing in their accounting system, two separate processes that never reconcile automatically. Every week is a manual matching exercise. Audit exposure grows on both sides while nobody has the hours to reconcile them.
True labor cost never makes it into job costing
Payroll burden, meaning taxes, benefits, fringe contributions, and workers comp, is often estimated inside job costing rather than pulled from real payroll data. The result is job cost reports built on the wrong labor rate. Margin estimates that come out of them don't reflect what the job did.
ONE LABOR NUMBER, NOT TWO.
Through vetted payroll partners, labor hours and costs move straight from your payroll system into ControlQore job costing. There's no manual export, no manual import, and no weekly reconciliation exercise. Labor cost appears in your job cost the day payroll is processed.
Your real burden rate, covering taxes, benefits, workers comp, and fringe contributions, gets built into ControlQore so every job reflects true labor cost instead of an estimated rate. Bid margin and closeout margin then use the same labor cost basis. That's what makes the comparison between the two mean anything.
For prevailing wage contractors, certified payroll reports generate from the integrated payroll data and flow into ControlQore job costing at the same time. There's no separate certified payroll spreadsheet and no manual reconciliation. Data that comes from one source can't disagree with itself in an audit.
THE OUTPUTS, NAMED.
FLAT MONTHLY FEE. NO SURPRISES.
Three tiers, priced by your trailing twelve month revenue. Which one you're in depends on how much of the work you want off your desk. No hourly billing. No payroll. The one-time onboarding fee is right here in the table.
| Last 12 months revenue | Monthly fee | One-time onboarding |
|---|---|---|
| Under $1M | $1,900 to $3,300 | $1,000 |
| $1M to $3.5M | $2,600 to $5,300 | $1,500 |
| $3.5M to $6.5M | $3,800 to $8,300 | $3,000 |
| $6.5M to $9.5M | $5,100 to $11,800 | $4,500 |
| $9.5M to $12.5M | $6,100 to $14,900 | $6,000 |
| $12.5M to $15.5M | $7,400 to $17,650 | $7,500 |
| $15.5M to $18.5M | $9,400 to $22,400 | $9,000 |
| $18.5M+ | Quoted individually | Quoted individually |
The onboarding fee covers migrating your books back to the start of your last taxable year and getting you fully operational in 60 days. It's billed once, with your first invoice. It's the same for all three tiers. Your first month is prorated, and your monthly engagement starts on the first of the first full month.
Range reflects the three tiers below. Which one you're in depends on how much of the work you want off your desk. No payroll. No hidden line items. The onboarding fee is right here in the table.
You stop guessing.
You get the CFO work. Job costing built against the way you estimate, a 13 week cash forecast, monthly WIP, and a meeting every month that ends in decisions and never in a report.
Your bookkeeper still does the books.
Every job shows its margin while it is still open.
Everything in Core, plus the bookkeeping and bank reconciliations done for you, and the job costing and WIP software set up, loaded with your cost codes, and managed every month. Use your own online software, or move to ours and we cover it.
A bookkeeper we choose does the books and reconciliations. No payroll.
You approve, and the money side gets handled.
Everything in Strategic, plus a controller we choose who handles your bills and receivables for you the way an in-house controller would. They call vendors, pay the bills and keep the accounting current. We plan the cash flow first, and you approve every payment because it is your money.
A controller we choose does the payables and receivables. No payroll, no pay applications, no collections.
FREQUENTLY ASKED.
