Free Construction Equipment & Vehicle Cost Calculator
Don’t Guess What Your Equipment Costs, Know It!
Use this tool to build accurate daily, weekly, and monthly rates for estimating and billing.
What You’ll Get
A True Cost Per Day, Week, and Month
No more guessing. Know exactly what that truck or mini-excavator costs you to own and operate.
Clarity on What to Charge in Your Estimates
Plug real numbers into bids not rental rates or made-up figures.
Confidence to Bill T&M Work Without Undershooting
You’ll finally have backup when a GC questions your rate.
A Quick Way to See If Owning is Cheaper Than Renting
Compare ownership costs vs rental rates in seconds.
Visibility Into How Much Your Equipment is Really Making
Know if that $80K piece of iron is helping your bottom line or quietly draining it.
Peace of Mind That You’re Not Leaving Money on the Table
Because charging $0/day for that truck sitting on the job is still costing you.
“I thought I was charging enough to make 30% but after realizing how much overhead from equipment I had not putting it into the bid, I started actually making 30% profit”
What’s Inside:
A contractor-built costs basis template that shows the real cost of your equipment:
Fully built Excel calculator
Fields for ownership, depreciation, repairs, insurance, fuel, and utilization
Daily, weekly, and monthly cost-per-use breakdowns
Works for vehicles, trailers, equipment, and tools
Built for subcontractors who want to stop plugging fake numbers into their bids
FAQ’s:
Does this work for company trucks or just heavy equipment?
Both. Just enter the cost and usage data, it’s flexible enough for pickups or excavators.
Can I use this to mark up rates for T&M billing?
Yes. Once you have your actual cost basis, you can build markup on top of it with confidence.
Is this better than estimating rental value?
Yes because it’s based on your ownership and usage. You’ll stop undercharging for gear you already paid for.