CONTROLQORE FOR SWPPP AND EROSION CONTROL.
Generic accounting software can't report cost per permitted site, separate rain event hours from the routine inspection cadence, or tell you which sites on a route lose money every month. ControlQore can.
ControlQore for SWPPP contractors uses cost codes per permitted site: mobilization, BMP installation, routine inspection, rain event inspection, corrective action and BMP maintenance, and documentation. It tracks cost per site against that site's contract price. Per-site results roll up by route, so drive time and route density show as a cost. Installation, inspection contracts, and maintenance are set up as separate divisions, so you read seasonal work and recurring work apart. The WIP schedule is produced monthly from cost-to-cost percentage complete.
What changes is when you find out. Close a month at the division level and you learn inspections were profitable or they weren't. By then the route is already being worked again the next week. Cost codes built per permitted site turn the same hours into a cost per site you can read against that site's contract price. That's early enough to reprice the site, tighten the route, or release the contract while the year still has room to recover.
THE NUMBERS GENERIC SOFTWARE MISSES.
WHAT IT IS.
ControlQore is a job costing and WIP platform for contractors that tracks cost by job and cost code, so a SWPPP and erosion control contractor can read cost per permitted site, built from inspection minutes, travel time, and BMP material use, while the contract is still active.
WHERE IT GOES WRONG.
No Cost Per Site Anywhere in the Books
QuickBooks reports total cost for the inspection work as one pool. It can't tell you what one permitted site costs to service. Cost per site is the number that counts most in erosion control. It's built from inspection minutes, travel time, and BMP material use against that site's contract price. When those three are in one division total, the sites that lose money every month are paid for by the sites that don't, and nobody sees it.
Rain Event Hours Pooled With Routine Inspections
Most stormwater permits require an inspection within 24 hours of a 0.25-inch rain event, across every permitted site at once. That's on top of the routine weekly or biweekly schedule. Surge work costs more: overtime, additional trucks, and certified inspectors pulled off their normal route. Code it with routine inspections and it disappears into an average. Then the next contract gets priced at route rates again.
Documentation Cost Inside Overhead
EPA stormwater penalties reach $56,460 per day per violation before state penalties are added on top. Negligent Clean Water Act violations cost $2,500 to $25,000 per day. The permit holder pays the fine, and the inspection log, the corrective action record, and the photo trail are the defense. That documentation is what a SWPPP contractor sells. So the hours spent producing it belong on the site's cost code, where you can build a price around them.
WHAT WE BUILD.
SPM builds ControlQore cost codes for SWPPP clients per permitted site: mobilization, BMP installation broken out by silt fence, wattles, inlet protection, blankets, and hydroseed, routine inspection, rain event inspection, corrective action and BMP maintenance, and documentation. Labor, material, and equipment post to the correct code on the correct site. Actual cost per site is compared to that site's contract price every month, and a site costing more than its price gets flagged for review.
The route is set up as a job attribute in ControlQore, so per-site results group by route. Monthly reporting shows cost per site, inspection minutes per site, drive time per site, and BMP use per site, ranked worst to best. Route density becomes a number. Sites and routes that lose money get repriced at renewal or released, and the crew hours they took go to work that pays.
Rain event response gets its own cost code and its own billing rate, above routine inspection pricing. SPM writes the trigger, the response window, and the rate into the contract language before the season starts: a 0.25-inch event, a 24-hour window, and a rate that reflects what mobilizing every site at once costs. ControlQore then reports what surge response cost and what it earned, side by side, so the rate gets set from data at the next renewal.
Installation, inspection contracts, and BMP maintenance are set up as separate divisions in ControlQore. Installation tracks the building season, and the recurring lines cover the winter. The divisional P&L tells you whether growth should buy more crews or more contracts. The WIP schedule for the installation work is produced monthly from cost-to-cost percentage complete. Underbilled positions, meaning work performed but not yet billed, trigger a corrected pay app. Overbilled positions flag billing that is ahead of real progress.
FLAT MONTHLY FEE. NO SOFTWARE INVOICE.
Three tiers, priced by your trailing twelve month revenue. ControlQore comes with Strategic and Platinum, and it never appears as its own line item on an SPM invoice. Which tier you're in depends on how much of the work you want off your desk.
Built for subs doing $1M to $12M. Above $12.5M we quote.
| Last 12 months revenue | Core | Strategic | Platinum | One-time onboarding |
|---|---|---|---|---|
| Under $1M | $1,900 | $3,100 | $3,300 | $2,500 |
| $1M to $3.5M | $2,600 | $4,100 | $5,300 | $4,500 |
| $3.5M to $6.5M | $3,800 | $5,900 | $8,300 | $6,000 |
| $6.5M to $9.5M | $5,100 | $7,600 | $11,800 | $7,500 |
| $9.5M to $12.5M | $6,100 | $8,900 | $14,900 | $9,000 |
| Above $12.5M | Quoted | Quoted | Quoted | Quoted |
The onboarding fee covers migrating your books back to the start of your last taxable year and getting you fully operational in 60 days. It's billed once, with your first invoice. It's the same for all three tiers, and it moves with your revenue band. Your first month is prorated, and your monthly engagement starts on the first of the first full month.
Just want the setup? Onboarding only is the same onboarding work with no monthly service after it, one time, at the onboarding fee plus $2,000. Start a monthly engagement later and $2,000 counts toward it. It starts at $4,500, and the price for every band is on the pricing page.
The three tier columns are the whole price. Which one fits depends on how much of the work you want off your desk. No payroll. No hidden line items. The onboarding fee is right here in the table.
- Online software only: QuickBooks, Sage, Viewpoint and similar. No VPN or hosted desktop.
- Not in any tier: payroll, pay applications, collections on receivables.
- Pricing valid through 2027.
CFO work. Your own bookkeeper keeps doing the books.
We build your plan every month. Your team does the work.
You get the CFO work: job costing built to match the way you estimate, a 13 week cash forecast, WIP every month, and a monthly meeting that ends with decisions.
Your bookkeeper still does the books.
Core, plus bookkeeping and bank reconciliations, plus job costing and WIP software set up and managed for you. Use your own online accounting software or we supply it, one price.
We build the plan, track it and adjust it every month.
We only work with trade subcontractors. We know what to look for, and we fix problems while they're still small. Everything in Core, plus the bookkeeping and bank reconciliations done for you, and the job costing and WIP software set up, loaded with your cost codes, and managed every month. Use your own online software, or move to ours and we pay for it.
Our team does the bookkeeping and the reconciliations. We don't do payroll.
Strategic, plus a controller who handles payables and receivables the way an in-house controller would. You approve every payment.
We manage the money side for you, every week.
Everything in Strategic, plus our team does the controller work. We handle your bills and receivables the way an in-house controller would: we call vendors, pay the bills and keep the accounting current. We plan the cash flow first, and you approve every payment because it is your money.
Our team does the payables and receivables. We don't do payroll, pay applications or collections.
FREQUENTLY ASKED.
