CONTROLQORE, CONSTRUCTION FINANCIAL MANAGEMENT BUILT FOR THE JOB.
ControlQore replaces QuickBooks, Sage, and other generic accounting software with a system built around how construction operates. Job costing by phase and cost code is the native structure rather than a workaround, and expense management, payments with embedded lien waivers, progress billing, and WIP reporting all use that same cost data. SPM configures it, migrates the books, and manages it every month.
Buying the platform is the easy part. Most contractors who buy construction accounting software and configure it themselves end up with a system that operates and produces numbers they don't trust: a generic chart of accounts, cost codes that don't line up with the estimate, categories too broad to diagnose anything, and a PM who was never taught how to code a transaction. Ninety days in, the owner is still making calls off the bank balance. ControlQore is more capable than most platforms, and capability only counts once the setup fits how that contractor bids and performs work.
WHAT IT MEANS.
ControlQore is a cloud-based construction financial management platform built exclusively for construction companies.
The consolidation is the point. Most contractors use accounting software for the general ledger, a separate tool for corporate cards, a spreadsheet for lien waiver tracking, and a manual process for progress billing. ControlQore holds AP, AR, expense management, corporate cards, lien waivers, job costing, and the general ledger in one system, so the job cost report and the financial statements come out of the same records instead of two sets somebody reconciles at month end.
WHERE QUICKBOOKS FALLS SHORT.
Job costing is an afterthought
QuickBooks was built for service businesses and retail. Job costing exists inside it, but as a workaround rather than as the underlying architecture, so contractors build elaborate class and customer hierarchies to approximate it. The result is a system that technically works and produces reports nobody trusts. ControlQore codes every transaction to a job, a phase, and a cost code at entry.
No construction specific workflows
Construction finance depends on workflows that generic accounting software doesn't understand: progress billing against a schedule of values, lien waiver requirements tied to payment release, certified payroll on prevailing wage work, change order tracking at the job cost level, and retainage held and released on a different schedule than regular billing. ControlQore builds those into the platform instead of leaving them as manual processes somebody maintains alongside it.
The field and the office are disconnected
In most construction companies, financial data moves from the field to the office on a weekly or monthly schedule. Timesheets come in Friday, receipts get collected at month end, and expense reports get assembled from memory. By the time that data reaches the job cost report it's 2 to 4 weeks old. In ControlQore, field crews capture receipts and code transactions on mobile at the point of purchase, and corporate cards with per project spend controls put the cost in the right code the day it happens.
WHAT IT LOOKS LIKE IN DOLLARS.
SPM prices the platform against revenue at $150 per $1M of revenue per month rather than by seat, so the cost tracks the size of the company. SPM absorbs that cost inside the monthly fee. ControlQore is never a separate invoice, a separate subscription, or a line item on an SPM bill, and that's a hard rule on every invoice we send.
WHAT THE PLATFORM DOES.
Phase level job costing splits cost across every phase and cost code on every project. Estimated versus actual tracking lets the PM see whether a job is trending to profit or to loss while it's still in progress instead of at closeout. Change orders get tracked against job cost rather than waiting in an email thread until somebody remembers them.
Corporate cards come with per project and per department controls, so a card can't spend outside what it was issued for. Field crews capture receipts on mobile and code the transaction to the job and cost code at the register. Approval workflows route each transaction to the right PM before the cost reaches the books.
Bill intake reads email and tags documents automatically, so most bills enter the system without anybody typing them in. AP approval workflows route each bill to the right approver before payment releases. Lien waiver requirements, W-9 compliance, and insurance verification all have to be satisfied first, and the platform holds the payment until they are.
Waivers are stored centrally by project, with standardized templates across jobs and electronic signatures supported. The system tracks which subs have signed and which haven't without anybody keeping a side spreadsheet. GC and AP teams get billing history visibility in the same place.
The platform includes a full chart of accounts, the general ledger, company financial statements, and account reconciliation. It replaces QuickBooks or Sage rather than operating next to them. AP, AR, expense management, corporate cards, lien waivers, job costing, and the general ledger all live in one set of records.
Progress billing and AIA invoicing are built in, so a pay application comes off the same job cost data the PM reads. Payables, receivables, and expenses are visible across every active project at once. Nobody rebuilds a pay app in Excel out of three separate reports.
FLAT MONTHLY FEE. NO SURPRISES.
Three tiers, priced by your trailing twelve month revenue. Which one you're in depends on how much of the work you want off your desk. No hourly billing. No payroll. The one-time onboarding fee is right here in the table.
| Last 12 months revenue | Monthly fee | One-time onboarding |
|---|---|---|
| Under $1M | $1,900 to $3,300 | $1,000 |
| $1M to $3.5M | $2,600 to $5,300 | $1,500 |
| $3.5M to $6.5M | $3,800 to $8,300 | $3,000 |
| $6.5M to $9.5M | $5,100 to $11,800 | $4,500 |
| $9.5M to $12.5M | $6,100 to $14,900 | $6,000 |
| $12.5M to $15.5M | $7,400 to $17,650 | $7,500 |
| $15.5M to $18.5M | $9,400 to $22,400 | $9,000 |
| $18.5M+ | Quoted individually | Quoted individually |
The onboarding fee covers migrating your books back to the start of your last taxable year and getting you fully operational in 60 days. It's billed once, with your first invoice. It's the same for all three tiers. Your first month is prorated, and your monthly engagement starts on the first of the first full month.
Range reflects the three tiers below. Which one you're in depends on how much of the work you want off your desk. No payroll. No hidden line items. The onboarding fee is right here in the table.
You stop guessing.
You get the CFO work. Job costing built against the way you estimate, a 13 week cash forecast, monthly WIP, and a meeting every month that ends in decisions and never in a report.
Your bookkeeper still does the books.
Every job shows its margin while it is still open.
Everything in Core, plus the bookkeeping and bank reconciliations done for you, and the job costing and WIP software set up, loaded with your cost codes, and managed every month. Use your own online software, or move to ours and we cover it.
A bookkeeper we choose does the books and reconciliations. No payroll.
You approve, and the money side gets handled.
Everything in Strategic, plus a controller we choose who handles your bills and receivables for you the way an in-house controller would. They call vendors, pay the bills and keep the accounting current. We plan the cash flow first, and you approve every payment because it is your money.
A controller we choose does the payables and receivables. No payroll, no pay applications, no collections.
FREQUENTLY ASKED.
