CONTROLQORE, CONSTRUCTION FINANCIAL MANAGEMENT BUILT FOR THE JOB.
ControlQore replaces QuickBooks, Sage, and other generic accounting software with a system built around how construction runs. Job costing by phase and cost code is the native structure rather than a workaround, and expense management, payments with embedded lien waivers, progress billing, and WIP reporting all run off that same cost data. SPM configures it, migrates the books, and manages it every month.
Buying the platform is the easy part. Most contractors who buy construction accounting software and configure it themselves end up with a system that runs and produces numbers they don't trust: a generic chart of accounts, cost codes that don't line up with the estimate, categories too broad to diagnose anything, and a PM who was never taught how to code a transaction. Ninety days in, the owner is still making calls off the bank balance. ControlQore is more capable than most platforms, and capability only counts once the setup fits how that contractor bids and runs work.
WHAT IT MEANS.
ControlQore is a cloud-based construction financial management platform built exclusively for construction companies.
The consolidation is the point. Most contractors run accounting software for the general ledger, a separate tool for corporate cards, a spreadsheet for lien waiver tracking, and a manual process for progress billing. ControlQore holds AP, AR, expense management, corporate cards, lien waivers, job costing, and the general ledger in one system, so the job cost report and the financial statements come out of the same records instead of two sets somebody reconciles at month end.
WHERE QUICKBOOKS RUNS OUT.
Job costing is an afterthought
QuickBooks was built for service businesses and retail. Job costing exists inside it, but as a workaround rather than as the underlying architecture, so contractors build elaborate class and customer hierarchies to approximate it. The result is a system that technically works and produces reports nobody trusts. ControlQore codes every transaction to a job, a phase, and a cost code at entry.
No construction specific workflows
Construction finance runs on workflows that generic accounting software doesn't understand: progress billing against a schedule of values, lien waiver requirements tied to payment release, certified payroll on prevailing wage work, change order tracking at the job cost level, and retainage held and released on a different schedule than regular billing. ControlQore builds those into the platform instead of leaving them as manual processes somebody runs alongside it.
The field and the office are disconnected
In most construction companies, financial data moves from the field to the office on a weekly or monthly schedule. Timesheets come in Friday, receipts get collected at month end, and expense reports get assembled from memory. By the time that data hits the job cost report it's 2 to 4 weeks old. In ControlQore, field crews capture receipts and code transactions on mobile at the point of purchase, and corporate cards with per project spend controls put the cost in the right code the day it happens.
WHAT IT LOOKS LIKE IN DOLLARS.
The platform is priced against revenue at $150 per $1M rather than by seat, so the cost tracks the size of the company. SPM absorbs that cost inside the monthly fee. ControlQore is never a separate invoice, a separate subscription, or a line item on an SPM bill, and that's a hard rule on every invoice we send.
WHAT THE PLATFORM DOES.
Phase level job costing breaks cost down across every phase and cost code on every project. Estimated versus actual tracking lets the PM see whether a job is trending to profit or to loss while it's still running instead of at closeout. Change orders get tracked against job cost rather than sitting in an email thread until somebody remembers them.
Corporate cards carry per project and per department controls, so a card can't spend outside what it was issued for. Field crews capture receipts on mobile and code the transaction to the job and cost code at the register. Approval workflows route each transaction to the right PM before the cost hits the books.
Bill intake reads email and tags documents automatically, so most bills enter the system without anybody typing them in. AP approval workflows route each bill to the right approver before payment releases. Lien waiver requirements, W-9 compliance, and insurance verification all have to be satisfied first, and the platform holds the payment until they are.
Waivers are stored centrally by project, with standardized templates across jobs and electronic signatures supported. The system tracks which subs have signed and which haven't without anybody keeping a side spreadsheet. GC and AP teams get billing history visibility in the same place.
The platform carries a full chart of accounts, the general ledger, company financial statements, and account reconciliation. It replaces QuickBooks or Sage rather than sitting next to them. AP, AR, expense management, corporate cards, lien waivers, job costing, and the general ledger all live in one set of records.
Progress billing and AIA invoicing are built in, so a pay application comes off the same job cost data the PM reads. Payables, receivables, and expenses are visible across every active project at once. Nobody rebuilds a pay app in Excel out of three separate reports.
FLAT MONTHLY FEE. NO SURPRISES.
Three tiers, priced by your trailing twelve month revenue. Which one you're in depends on how much of the work you want off your desk. No hourly billing, no payroll, and no add-ons.
| Last 12 months revenue | Monthly fee |
|---|---|
| Up to $1M | $1,900 to $2,900 |
| $1M to $3.5M | $2,600 to $3,900 |
| $3.5M to $6.5M | $3,800 to $5,700 |
| $6.5M to $9.5M | $5,100 to $7,100 |
| $9.5M to $12.5M | $6,100 to $8,500 |
| $12.5M to $15.5M | $7,400 to $11,000 |
| $15.5M to $18.5M | $9,400 to $13,500 |
| $18.5M+ | Quoted individually |
Range reflects the three tiers below. Which one you're in depends on how much of the work you want off your desk. No payroll. No hidden line items.
You stop guessing.
You get the CFO work. Job costing built against the way you estimate, a 13 week cash forecast, monthly WIP, and a meeting every month that ends in decisions rather than a report.
Your bookkeeper keeps doing the books.
You stop touching the books.
Everything in Core, and we run the bookkeeping and the controllership as well. Nobody in your office is answering coding questions or chasing a reconciliation at month end.
We do the books. No payroll.
Every job shows its margin while it's still running.
Everything in Executive, plus the job costing and WIP platform set up, loaded with your cost codes, and managed for you every month. You never have to learn it.
We do the job costing.
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