Construction ERP · Small Contractor Software · Job Costing · ControlQore · $1M–$12M
Construction ERP · Small Contractor · Job Costing · Financial Software · ControlQore
ERP for Small
Construction Contractors.
ERP sounds like something for large contractors with IT departments. But for commercial subcontractors at $1M–$12M, the functions that matter in an ERP are job costing, financial management, and project tracking — and you don't need a $500K implementation to get them. Here's what small contractor ERP actually looks like.
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SPM vs. Other CFO Firms
Most CFO Firms Serving This Trade
- High revenue minimums — most won't serve under $5M
- Advisory only — no bookkeeping, no implementation
- No job costing setup or ControlQore management
- No monthly WIP as standard deliverable
- No pricing published — discovery call required
- No vetted partner network for bonding, lending, or liens
- No prevailing wage specialty
The Construction CFO — SPM
- Serves $1M–$12M — starts at $1,900/month
- Full implementation — bookkeeping, job costing, CFO advisory
- ControlQore setup and managed for you every month
- Monthly WIP standard in Executive tier
- Full pricing published — no discovery call to find out costs
- Vetted partners for bonding, lending, lien services, payroll
- Prevailing wage and Davis-Bacon specialty
What We See in This Business
01
You're Managing With Disconnected Systems
Estimating in one spreadsheet. Job costing in another. Invoicing in QuickBooks. AR in a third spreadsheet. Pay apps printed from a template. None of these systems talk to each other. Data gets re-entered multiple times. Errors compound. Nobody has a single accurate picture of where any job stands financially.
02
Enterprise ERP Is Designed for Companies 10x Your Size
Viewpoint, CMiC, and Oracle Construction all require dedicated IT support, lengthy implementations, and ongoing licensing fees that make sense at $50M+ revenue. Buying enterprise ERP at $3M is like buying a highway truck to haul a pickup-truck load — the capability is there but the overhead of running it is disproportionate to the benefit.
03
You Don't Know What Level of System You Actually Need
Most subcontractors shopping for construction software don't have a clear definition of what problem they're trying to solve. The result is either overbuying — enterprise ERP that gets underutilized — or underbuying — staying on QuickBooks too long. The right question isn't what software do you want. It's what financial management functions are currently failing you.
How SPM Fixes It
The Three Functions Small Contractor ERP Must Nail
Job costing aligned to estimate line items — so actual vs. estimated cost comparison is automatic. WIP reporting reconciled to the balance sheet — so percentage-of-completion revenue recognition is correct. Integrated AP and AR management with pay app billing workflow — so cash flow visibility is real-time. ControlQore delivers all three at the $1M–$12M scale for approximately $100/month per $1M in revenue.
What ControlQore Does That QuickBooks Can't
ControlQore is purpose-built for commercial subcontractors — not adapted from small business accounting software. Native WIP schedule production that reconciles to the balance sheet. Job costing that maps to estimate line items from the start of the job. Percentage-of-completion revenue recognition built in. Pay app billing tracking integrated with AR management. AI-infused reporting. These capabilities require workarounds and integrations in QuickBooks. They're native in ControlQore.
SPM Implements ControlQore — You Don't Have To
The reason most small subcontractors don't upgrade their financial software is the implementation burden. SPM eliminates that — we configure ControlQore during the 60-day onboarding, map your job costing to your estimate structure, train your team, and maintain the system. You get enterprise-grade construction financial management without an enterprise-grade implementation project.
Service Tiers
Tier 01
Core Financial
Starts at $1,900 / month
- ControlQore setup and management
- Job costing aligned to your estimate structure
- Cost-to-complete tracking — updated monthly
- Full-service bookkeeping — minimum 30 min/week
- Vendor payments via ACH (you approve, we initiate)
- Accounts receivable management
- Bank reconciliations and transaction matching
- Controllership
- 1 monthly CFO meeting
- 60-day onboarding — books migrated to last taxable year
Most Popular
Tier 02
Executive Financial
Starts at $2,900 / month
- Everything in Core Financial
- Monthly WIP schedule — delivered every month, standard
- 13-week cash flow forecasting
- CEO Report — monthly financial dashboard
- 3 CFO advisory meetings per month
- Strategic accountability and actionable to-dos
- Direct access to Josh Luebker
Pricing by Revenue
Revenue Range
(Last 12 Months) |
Core Financial
Monthly |
Executive Financial
Monthly |
| Under $1M | $1,900 | $2,900 |
| $1M – $3M | $2,600 | $3,600 |
| $4M – $6M | $3,800 | $5,500 |
| $7M – $9M | $5,100 | $6,900 |
| $10M – $12M | $6,100 | $8,500 |
| $13M+ | Quoted | Quoted |
Vetted Partner Network
National Lien Services
When AR gets too long, we connect you directly to our lien services partner to protect what you've earned.
Additional cost — not included in monthly fee
Payroll Integration Partners
Prevailing wage and regular payroll software partners integrated directly with ControlQore job costing.
Additional cost — not included in monthly fee
Bonding Partners
Surety relationships and bonding capacity support. We prepare the financials — our partners get you bonded.
Additional cost — not included in monthly fee
Lending Partners
Working capital lines and equipment financing through vetted lenders who understand construction.
Additional cost — not included in monthly fee
Reviewed Financials
CPA-level financial statement reviews for banking, bonding, and large contract requirements.
Additional cost — not included in monthly fee
CPA Coordination
We work alongside your existing CPA — not replacing them. Clean books and job costing make tax time easier.
Included — no extra cost
Common Questions
Straight answers.
At what revenue level does a subcontractor need a true ERP?
Most commercial subcontractors in the $1M–$12M range don't need a true enterprise ERP — they need purpose-built construction financial management software like
ControlQore. The step-up to enterprise ERP typically makes sense above $15M–$20M when multiple entities, complex reporting, and dedicated accounting staff justify the implementation cost.
Does ControlQore integrate with estimating software?
SPM maps your estimate line items to
ControlQore cost codes during onboarding so the cost code structure matches how you estimate — enabling direct actual vs. estimate comparison. For estimating platforms with direct integration capability, SPM manages the integration setup. For others, we establish a workflow that brings estimate data into
ControlQore efficiently.
What's included in Core Financial?
ControlQore setup, job costing aligned to your estimates, cost-to-complete tracking, full bookkeeping (minimum 30 min/week), ACH vendor payments (you approve, we initiate), AR management, bank reconciliations, transaction matching, controllership, and 1 monthly CFO meeting. Starts at $1,900/month.
What does Executive Financial add?
Everything in Core plus monthly WIP schedule, 13-week cash flow forecasting, CEO Report, and 3 CFO advisory meetings per month. Starts at $2,900/month. WIP, cash flow forecasting, and the CEO Report are Executive tier only.
Do you handle payroll?
No. We have vetted payroll software partners — including prevailing wage integrations — that connect directly with ControlQore. Those are separate engagements at additional cost.
How long does onboarding take?
60 days. We migrate your books to the start of your last taxable year, set up ControlQore, and build your job costing structure. Fully operational in two months.
What software do clients use?
ControlQore. All SPM clients run on ControlQore for job costing and WIP. We set it up and manage it — you don't have to learn it. Clients switching from QuickBooks, Sage, or other platforms migrate during onboarding.
Do you work alongside our CPA?
Yes. We work alongside your existing CPA — not replacing them. Clean books and accurate job costing make their job easier at tax time.
What happens when we grow past $12M?
We have a clear graduation path. We prepare your financials, systems, and team for the transition and connect you with the right firm for your next stage of growth.