CONTROLQORE FOR GRADING CONTRACTORS.
Generic accounting software can't read actual cost per CY against your estimated unit price, report idle rate by machine, or flag a cost code that has been over for two weeks straight. ControlQore can.
ControlQore for grading contractors uses cost codes by cut and fill category and by machine, aligned to the same structure as the grading estimate. Foremen post actual costs daily, so every week you can read actual cost per CY against the estimated unit price. Equipment idle rate is reported monthly by machine, and the WIP schedule is produced monthly from cost-to-cost percentage complete. Setup takes 30 days and clients are fully operational in 60 days.
The difference isn't the length of the report list. It's when you find out. A grading P&L tells you the month was fine or it wasn't, and by then the pad is signed off and the scrapers are on the next site. Cost codes built to the estimate turn the same hours, fuel, and machine time into a cost per CY you can compare to the unit price you bid. Read that in week two and you can still change the spread, swap a machine, or document a changed condition while the work is still in front of you.
THE NUMBERS GENERIC SOFTWARE MISSES.
WHAT IT IS.
ControlQore is purpose-built job costing and WIP reporting software for commercial subcontractors at $1M to $12M, and for a grading contractor it reports actual cost per CY against the estimated unit price by cut and fill category every week.
Grading is measured in cubic yards, so cost per CY is the number every other number on the job answers to. The estimate prices cut, fill, import, and compaction as separate operations, and ControlQore is built to report actual cost the same way, code by code, week by week. QuickBooks reports total labor cost by job, which is the limit of what it was built to do.
WHERE IT GOES WRONG.
No Cost Per CY Visibility
QuickBooks job tracking reports total labor cost by job. ControlQore reports actual cost per CY against the estimated unit price, every week, by cut and fill category. A cost code more than 10% over estimated cost for two consecutive weeks is the job telling you something while there's still dirt left to move. At final measurement, those hours are already spent and the only lever left is a claim.
Cut and Fill Blended Into One Cost History
A grading estimate prices cut, fill, import, and compaction as separate operations, and then the accounting system collects all of it as one job cost total. Cut in rock and fill off an on-site stockpile don't cost the same per CY, and neither does import hauled by the ton. When one blended number is all you have, next year's bid gets built on an average that fits none of the four. Grading gross margin is 18% at $1M to $5M, which leaves no room for a bid that's systematically wrong in either direction.
Idle Machines Charged to Nobody
A motor grader, a scraper, and a compactor idle between phases still cost you the monthly payment, the insurance, and the yard time. Without a cost code per machine and a monthly count of billable hours against available hours, idle time disappears into overhead and the fleet looks cheaper than it is. Grading overhead is 16% at $1M to $5M, the heaviest in the dirt family, and utilization by machine is the number that moves it.
WHAT WE BUILD.
SPM builds ControlQore cost codes for grading clients to match the estimate format: CY of cut by soil type, CY of fill by material type, import material by ton, and compaction passes. Each cost code maps to the corresponding category in the grading estimate, so actual against estimated is a direct comparison instead of a reconciliation. Labor, fuel, equipment time, and trucking post to the correct code. Foremen post actual costs daily.
Every week ControlQore reports actual cost per CY against the estimated unit price for each cost code. When any cost code is more than 10% over estimated cost for two consecutive weeks, SPM flags it, and the review starts with the foreman rather than with the closeout. That's early enough to change the spread, swap a machine, or document a changed condition while the work is still in front of you.
The motor grader, the scraper, and the compactor each get their own cost code in ControlQore. Monthly reporting counts actual billable hours against available hours per machine, so idle rate is visible one machine at a time instead of lost in a fleet total. That number is what tells you whether to keep a machine, rent instead of own, or move it to a site that can keep it working.
The WIP schedule is produced monthly from ControlQore data using cost-to-cost percentage complete by job. Overbilled and underbilled positions are listed, and projected final margin is updated from the actual cost trajectory. The owner also gets a job-level P&L by cost code, a 13 week cash flow forecast, and an AR aging and collections report. Most clients clear $50,000 to $200,000 in earned AR in the first 30 days of engagement.
THE OUTPUTS, LISTED.
FLAT MONTHLY FEE. NO SOFTWARE INVOICE.
Three tiers, priced by your trailing twelve month revenue. ControlQore comes with Strategic and Platinum, and it never appears as its own line item on an SPM invoice. Which tier you're in depends on how much of the work you want off your desk.
Built for subs doing $1M to $12M. Above $12.5M we quote.
| Last 12 months revenue | Core | Strategic | Platinum | One-time onboarding |
|---|---|---|---|---|
| Under $1M | $1,900 | $3,100 | $3,300 | $2,500 |
| $1M to $3.5M | $2,600 | $4,100 | $5,300 | $4,500 |
| $3.5M to $6.5M | $3,800 | $5,900 | $8,300 | $6,000 |
| $6.5M to $9.5M | $5,100 | $7,600 | $11,800 | $7,500 |
| $9.5M to $12.5M | $6,100 | $8,900 | $14,900 | $9,000 |
| Above $12.5M | Quoted | Quoted | Quoted | Quoted |
The onboarding fee covers migrating your books back to the start of your last taxable year and getting you fully operational in 60 days. It's billed once, with your first invoice. It's the same for all three tiers, and it moves with your revenue band. Your first month is prorated, and your monthly engagement starts on the first of the first full month.
Just want the setup? Onboarding only is the same onboarding work with no monthly service after it, one time, at the onboarding fee plus $2,000. Start a monthly engagement later and $2,000 counts toward it. It starts at $4,500, and the price for every band is on the pricing page.
The three tier columns are the whole price. Which one fits depends on how much of the work you want off your desk. No payroll. No hidden line items. The onboarding fee is right here in the table.
- Online software only: QuickBooks, Sage, Viewpoint and similar. No VPN or hosted desktop.
- Not in any tier: payroll, pay applications, collections on receivables.
- Pricing valid through 2027.
CFO work. Your own bookkeeper keeps doing the books.
You stop guessing.
You get the CFO work. Job costing built against the way you estimate, a 13 week cash forecast, monthly WIP, and a meeting every month that ends in decisions and never in a report.
Your bookkeeper still does the books.
Core, plus bookkeeping and bank reconciliations, plus job costing and WIP software set up and managed for you. Use your own online accounting software or we supply it, one price.
Every job shows its margin while it is still open.
Everything in Core, plus the bookkeeping and bank reconciliations done for you, and the job costing and WIP software set up, loaded with your cost codes, and managed every month. Use your own online software, or move to ours and we cover it.
A bookkeeper we choose does the books and reconciliations. No payroll.
Strategic, plus a controller who handles payables and receivables the way an in-house controller would. You approve every payment.
You approve, and the money side gets handled.
Everything in Strategic, plus a controller we choose who handles your bills and receivables for you the way an in-house controller would. They call vendors, pay the bills and keep the accounting current. We plan the cash flow first, and you approve every payment because it is your money.
A controller we choose does the payables and receivables. No payroll, no pay applications, no collections.
FREQUENTLY ASKED.
