ONE PROBLEM, IN DETAIL

RIGHT OF WAY DELAY CONSTRUCTIVE CHANGE: CHANGED CONDITIONS AND THE EXCESS DIRT FIGHT

QUICK ANSWER

The ground never matches the geotech report. Quantities move, hauling distances grow, and the change order fight starts after the cost is already spent.

This page covers one problem. The full picture for this trade, including the other places margin leaks, is on the civil operating system page.

BY JOSH LUEBKERPublished 2026-08-06Updated 2026-08-06
WHAT BREAKS

WHERE THE MONEY GOES.

Changed conditions and the excess dirt fight

Covered in full in the quick answer above. The sourced numbers and what controls it are below.

WHAT THE NUMBERS SAY

THE COST, SOURCED.

Case anchor

D2 Excavating v. Thompson Thrift. A $630K excavation subcontract produced far more spoil than planned. The dispute over the excess dirt ended in a judgment for the subcontractor above half a million dollars, decided at the Fifth Circuit.

HOW CIVIL CONTRACTORS DESCRIBE IT

IN THEIR OWN WORDS.

No change order, not paying.

Mike Holt forums, GC dirty tricks thread, quoting a GC after directed extra work

Always get it in writing.

Mike Holt forums, GC dirty tricks thread, quoting a GC after directed extra work (same thread, the lesson the poster drew after settling for half)

WHAT THIS TRADE SHOULD EARN

THE NUMBER TO MEASURE IT AGAINST.

Civil contractors run about % net profit at $1M to $5M, rising to roughly 10% at $5M to $10M. The CFOS target at $1M to $5M is10%, set at 10 percent before taxes or 3.5 points better than your trade's average at your revenue, whichever is higher. A problem like this one lives in the distance between those two figures rather than in a loss on any single job.

Gross margin over the same bands runs % to 23%, against a CFOS target of 10%.

Full civil benchmark bands by revenue

WHAT CONTROLS IT

THE SYSTEM THAT FIXES THIS.

Job Profitability System

Cost codes built against the estimate, so a job can be read while it runs.

How the Job Profitability System works

COMMON QUESTIONS

FREQUENTLY ASKED.

Three tiers, and which one you are in depends on how much of the work you want off your desk. Core is where you stop guessing: job costing built against the way you estimate, a 13 week cash forecast, monthly WIP, and a monthly meeting that ends in decisions, while your bookkeeper keeps doing the books. Executive is where you stop touching the books, because we run the bookkeeping and the controllership as well. Strategic is where every job shows its margin while it is still running, because the job costing and WIP platform is set up and managed for you. No payroll. No scope gaps.
Sixty days. We migrate your books back to the start of your last taxable year, set up ControlQore, and build your job costing structure from scratch. Fully operational in two months.
WHAT THIS TIES INTO
Josh Luebker, The Construction CFO
Josh Luebker
FRACTIONAL CFO · THE CONSTRUCTION CFO

Former commercial project manager and master electrician: 150+ projects worth $2.1B combined, from $50,000 to $300M. Now fractional CFO to commercial subcontractors.

IS THIS COSTING YOU MORE THAN YOU THINK?

Bring one civil job and your last full year. We will show you what this is worth in dollars before we talk about working together.

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