CONTROLQORE FOR SITEWORK CONTRACTORS.
Generic accounting software can't read grading cost against the estimated rate per cubic yard, hold underground by the linear foot and paving by the ton inside the same job, or flag a phase that is 10% over in week two. ControlQore can.
ControlQore for sitework contractors uses cost codes by phase, meaning clearing and grubbing, rough grading by cubic yard, underground by linear foot, fine grading by square foot, and paving by ton, all aligned to the estimate structure. Foremen post actual costs daily by cost code. Every week the actual cost per phase is compared to the estimated cost in that phase's own unit. The WIP schedule is produced monthly from that same data. Setup is complete in 30 days and the system is fully operational in 60 days.
A sitework P&L closes the month and reports one blended number for a contract that's five different kinds of work stacked together. Dirt moves by the cubic yard, pipe goes in by the linear foot, subgrade gets finished by the square foot, and asphalt is bought by the ton. Each of those has its own crew, its own iron, and its own way of going sideways. Cost codes built to the estimate turn daily foreman entries into a rate per unit you can read against the bid in week two. Generic templates hold that variance back until closeout, when absorbing it's the only choice left.
THE NUMBERS GENERIC SOFTWARE MISSES.
WHAT IT IS.
ControlQore is a job costing and WIP reporting platform for commercial subcontractors doing $1M to $12M that tracks cost by job and cost code, so a sitework contractor can compare actual cost per phase to the estimated cost per cubic yard, linear foot, square foot, or ton while the job is still in progress.
ControlQore is more capable than QuickBooks for job costing and more affordable than Sage 100 or Foundation. SPM builds the cost codes, sets the system up, and manages it month to month. The owner doesn't have to learn it, and the whole thing asks about five hours a month of the owner's time.
WHERE IT GOES WRONG.
Total Job Cost With No Phase Detail
QuickBooks job tracking reports total labor cost for the job. A sitework contract is five different jobs inside one number: clearing and grubbing, rough grading by cubic yard, underground by linear foot, fine grading by square foot, and paving by ton. One blended cost figure can't tell you whether the dirt is over or the pipe crew is, so the losing phase keeps going the same way it started. Generic cost code templates hold that variance until closeout, and by then the iron has moved to the next site.
Scope Growth With No Documentation Behind It
Sitework scope grows on almost every job, because the site under the topsoil is never the site on the plan. Most of that growth is billable work. Without a scope comparison, site condition photos, daily production logs, and a cost impact calculation built while the crew is still there, the extra work becomes a cost with no invoice attached to it. The owner absorbs it and calls the job a bad bid.
Billing That Trails the Work by a Month
When the schedule of values isn't tied to phase completion, a phase finishes and nobody bills it for another 30 days. The contractor has already paid the crew, the fuel, and the trucking for that phase. Waiting a full billing cycle to invoice work that was finished last week means the company funds its own production, and on a large development that hole gets wide before anyone reads it on a report.
HOW SPM BUILDS IT.
SPM builds ControlQore cost codes for sitework clients by phase: clearing and grubbing, rough grading by cubic yard, underground by linear foot, fine grading by square foot, and paving by ton. Each code maps to the matching category in the estimate, so when a foreman posts hours they post to the same bucket the estimator priced. Actual against estimated becomes a direct comparison by phase every week instead of a reconciliation exercise after the job is closed.
Actual cost per phase is compared to estimated cost per phase every week. When any cost code is more than 10% over estimate for two consecutive weeks, SPM flags it. The cost code detail points at the cause, whether that's crew hours, equipment time, trucking, or material. When the cause is a condition outside the contracted scope, the change order gets built while the work is still in front of the crew.
When sitework scope grows beyond the original plan, SPM builds the scope comparison, the site condition photos, the daily production logs, and the cost impact calculation. Most sitework scope growth is billable, and the reason it goes unbilled is a documentation problem rather than a contract problem. The package gets assembled from ControlQore cost data the same week the extra work is performed, which is the difference between a change order and a write-off.
SOV line items are tied to phase completion and not to a calendar month. Pay apps are submitted within 24 hours of a milestone being completed, so there's no more waiting 30 days to bill work that finished last week. Pulling each phase's billing forward to the week the phase closes shortens the distance between paying for production and getting paid for it, on every job, for the full duration of the contract.
THE OUTPUTS, LISTED.
FLAT MONTHLY FEE. NO SOFTWARE INVOICE.
Three tiers, priced by your trailing twelve month revenue. ControlQore comes with Strategic and Platinum, and it never appears as its own line item on an SPM invoice. Which tier you're in depends on how much of the work you want off your desk.
Built for subs doing $1M to $12M. Above $12.5M we quote.
| Last 12 months revenue | Core | Strategic | Platinum | One-time onboarding |
|---|---|---|---|---|
| Under $1M | $1,900 | $3,100 | $3,300 | $2,500 |
| $1M to $3.5M | $2,600 | $4,100 | $5,300 | $4,500 |
| $3.5M to $6.5M | $3,800 | $5,900 | $8,300 | $6,000 |
| $6.5M to $9.5M | $5,100 | $7,600 | $11,800 | $7,500 |
| $9.5M to $12.5M | $6,100 | $8,900 | $14,900 | $9,000 |
| Above $12.5M | Quoted | Quoted | Quoted | Quoted |
The onboarding fee covers migrating your books back to the start of your last taxable year and getting you fully operational in 60 days. It's billed once, with your first invoice. It's the same for all three tiers, and it moves with your revenue band. Your first month is prorated, and your monthly engagement starts on the first of the first full month.
Just want the setup? Onboarding only is the same onboarding work with no monthly service after it, one time, at the onboarding fee plus $2,000. Start a monthly engagement later and $2,000 counts toward it. It starts at $4,500, and the price for every band is on the pricing page.
The three tier columns are the whole price. Which one fits depends on how much of the work you want off your desk. No payroll. No hidden line items. The onboarding fee is right here in the table.
- Online software only: QuickBooks, Sage, Viewpoint and similar. No VPN or hosted desktop.
- Not in any tier: payroll, pay applications, collections on receivables.
- Pricing valid through 2027.
CFO work. Your own bookkeeper keeps doing the books.
You stop guessing.
You get the CFO work. Job costing built against the way you estimate, a 13 week cash forecast, monthly WIP, and a meeting every month that ends in decisions and never in a report.
Your bookkeeper still does the books.
Core, plus bookkeeping and bank reconciliations, plus job costing and WIP software set up and managed for you. Use your own online accounting software or we supply it, one price.
Every job shows its margin while it is still open.
Everything in Core, plus the bookkeeping and bank reconciliations done for you, and the job costing and WIP software set up, loaded with your cost codes, and managed every month. Use your own online software, or move to ours and we cover it.
A bookkeeper we choose does the books and reconciliations. No payroll.
Strategic, plus a controller who handles payables and receivables the way an in-house controller would. You approve every payment.
You approve, and the money side gets handled.
Everything in Strategic, plus a controller we choose who handles your bills and receivables for you the way an in-house controller would. They call vendors, pay the bills and keep the accounting current. We plan the cash flow first, and you approve every payment because it is your money.
A controller we choose does the payables and receivables. No payroll, no pay applications, no collections.
FREQUENTLY ASKED.
