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TL;DR: SPM sets up ControlQore for sitework contractors with cost codes aligned to the estimate. Foremen post actual costs daily. Weekly: actual cost per phase against estimated cost. Monthly: WIP schedule from actual data. Full setup 30 days, fully operational 60 days.

ControlQore for Sitework

ControlQore for
Sitework Contractors.

QuickBooks shows total labor cost. ControlQore shows actual cost per phase against estimated cost per phase every week while the job is running. Here is how SPM builds the system.

Published: May 2026  ·  Updated: May 2026
Week 2
When Job Variance Is Visible
30 Days
ControlQore Setup Complete
60 Days
Fully Operational
5 hrs/mo
Owner Time Required
The Setup

How SPM Builds ControlQore for Sitework Contractors

Cost codes built to match the sitework estimate format produce direct actual vs estimated comparison weekly. Generic templates produce blended totals that hide variance until closeout.

Cost Codes by PHASE

clearing and grubbing, rough grading by CY, underground by linear foot, fine grading by SF, paving by ton. Each cost code maps to the corresponding estimate category. When a foreman posts hours it hits the same bucket used in the bid.

Weekly Variance Review

Actual cost per phase against estimated cost. When any cost code runs more than 10% over estimate for two consecutive weeks SPM flags it. The cause is identifiable in the cost code detail.

Scope Creep Change Order Documentation

When sitework scope grows beyond original plan SPM builds the scope comparison, site condition photos, daily production logs, and cost impact calculation. Most sitework scope growth is billable.

Billing Calendar by Phase Milestone

SOV line items tied to phase completion. Pay apps submitted within 24 hours of milestone completion. No more waiting 30 days to bill work that finished last week.

Monthly Deliverables

What the Owner Gets Every Month

WIP schedule from actual ControlQore data. Cost-to-cost percentage complete. Overbilled and underbilled positions. Projected final margin by job. Ready for bonding and banking discussions.
Job-level P&L by cost code. Every active job showing actual vs estimated gross margin. Completed jobs showing actual vs estimated at closeout to calibrate future sitework estimates.
13-week cash flow forecast. Every cash outflow and inflow mapped 13 weeks forward. Cash gaps visible 8 weeks before they occur.
AR aging and collections report. Every invoice over 30 days flagged. Collections calls made every Monday. Most clients have $50,000-$200,000 in earned AR cleared in the first 30 days.
FAQ

Frequently Asked Questions

How does ControlQore work for sitework contractors?
SPM builds ControlQore cost codes aligned to the sitework estimate structure. Foremen post actual costs daily. Weekly: actual cost per phase against estimated cost. Monthly: WIP schedule from actual data. Job-level profitability visible in week two not at closeout.
What cost codes does SPM build for sitework contractors?
Cost codes include: clearing and grubbing, rough grading by CY, underground by linear foot, fine grading by SF, paving by ton. Each cost code maps to the corresponding category in the estimate so actual vs estimated comparison is direct and weekly.
What is ControlQore?
ControlQore is purpose-built construction job costing and WIP reporting software for commercial subcontractors at $1M-$12M. More capable than QuickBooks for job costing, more affordable than Sage or Foundation. SPM sets it up and manages it.
How long does ControlQore setup take?
30 days for setup, 60 days to fully operational. Cost codes aligned to the trade estimate structure, chart of accounts migration, and WIP schedule template all built in month one.
Does ControlQore replace QuickBooks?
Yes. SPM migrates all clients from QuickBooks to ControlQore at engagement start. ControlQore handles all accounting plus construction-specific job costing and WIP reporting that QuickBooks cannot do at the depth commercial subcontractors need.
How much does ControlQore cost?
Approximately $100 per month per $1M in revenue. A $4M subcontractor pays approximately $400 per month for ControlQore in addition to the SPM fee.
Josh Luebker
Josh Luebker
Fractional CFO · The Construction CFO

Former commercial construction PM and master electrician. 150+ projects, $300M+. Fractional CFO for commercial subcontractors $1M–$12M. About Josh →

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