THE FINANCE BACK OFFICE FOR SUBCONTRACTORS.
SPM runs the finance back office for commercial subcontractors and self-performing GCs doing $1M to $12M: bookkeeping coded to the job, payables, billing and pay applications, receivables and retention, and a monthly close with bank reconciliations finished by the 10th. SPM does not run payroll, file taxes, do audit or review work, or handle HR, dispatch and estimating. Nobody at SPM is a CPA.
Contractors use the words back office for two different things. Some mean administration: HR paperwork, dispatch, scheduling and phones. Others mean the money side, everything that happens between a job being worked and the cost and the cash both ending up in the right place. SPM does the second. It is the part of the company that, when it is missing, produces a close that finishes in the middle of the next month and a bank balance nobody can explain.
WHAT IT MEANS.
A construction back office is the set of behind-the-scenes jobs that keep a contractor's money moving and recorded: coding costs to jobs, paying vendors, billing customers, collecting receivables and closing the books each month.
A subcontractor's back office usually starts as one person: an office manager or the owner's spouse who does the bills, the invoices and the bank reconciliation on the side. It works until the company outgrows that person, and it usually breaks without warning, in a month when a pay application goes out late, a vendor is paid twice and the close slips past the 20th.
Outsourcing it changes who does the work and leaves the decisions where they were. The owner still approves what gets paid and what gets billed. What the owner stops doing is coding, chasing and reconciling.
THE SIGNS THE BACK OFFICE HAS OUTGROWN ITS PERSON.
The books close after the 20th
A report that finishes three weeks into the next month describes a job that has already been decided. Costs coded late are costs nobody could act on while the job was still running.
Billing goes out when someone has time
Pay applications sent after the general contractor's cut-off wait a full cycle, and each one costs 30 days of cash you already earned. Late or incomplete billing is the most common back office failure in a contractor's first $5M.
Payables and receivables live in two places
Bills sit in an inbox and invoices sit in a spreadsheet, so nobody can say what is owed to vendors, what is owed by customers or what is held in retention on any job.
WHAT SPM TAKES OFF YOUR DESK.
A chart of accounts and job cost structure built from how you estimate, with transactions coded weekly so job costs are current and comparable to the bid.
Vendor and subcontractor bills entered against the job, approved before they post and tied to the commitments behind them.
Regular invoicing is part of the monthly work. SPM also builds the schedule of values and drafts each pay application in your inbox. You agree it with the general contractor and your authorized signer signs it, and SPM sends it in officially.
A weekly review by aging bucket with one person responsible for each follow up call, and retention tracked by job as money you are owed.
Books closed and bank reconciliations finished by the 10th, so the numbers reach you while they can still change a decision.
THE OUTPUTS, NAMED.
FLAT MONTHLY FEE. NO SURPRISES.
Three tiers, priced by your trailing twelve month revenue. Which one you're in depends on how much of the work you want off your desk. No hourly billing. No payroll. No add-ons.
| Last 12 months revenue | Monthly fee |
|---|---|
| Up to $1M | $1,900 to $2,900 |
| $1M to $3.5M | $2,600 to $3,900 |
| $3.5M to $6.5M | $3,800 to $5,700 |
| $6.5M to $9.5M | $5,100 to $7,100 |
| $9.5M to $12.5M | $6,100 to $8,500 |
| $12.5M to $15.5M | $7,400 to $11,000 |
| $15.5M to $18.5M | $9,400 to $13,500 |
| $18.5M+ | Quoted individually |
Range reflects the three tiers below. Which one you're in depends on how much of the work you want off your desk. No payroll. No hidden line items.
You stop guessing.
You get the CFO work. Job costing built against the way you estimate, a 13 week cash forecast, monthly WIP, and a meeting every month that ends in decisions and never in a report.
Your bookkeeper still does the books.
You stop touching the books.
Everything in Core, and we run the bookkeeping and the controllership as well. Your office stops answering coding questions and stops chasing a reconciliation on the last day of the month.
We do the books. No payroll.
Every job shows its margin while it's still running.
Everything in Executive, plus the job costing and WIP platform set up, loaded with your cost codes, and managed for you every month. You never have to learn it.
We do the books, the job costing, and the software. No payroll.
FREQUENTLY ASKED.
