OUTSOURCED FINANCE DEPARTMENT FOR CONSTRUCTION COMPANIES.
An outsourced finance department replaces the pieces most subcontractors buy separately, a bookkeeper, a controller, a job cost system and a CFO, with one firm that owns the whole chain. SPM does that for commercial subcontractors and self-performing GCs doing $1M to $12M in the United States and Canada, remotely. Books close and bank reconciliations finish by the tenth, job costing follows your estimate, and the owner spends about five hours a month. SPM is not a CPA firm: nobody at SPM is a CPA, and SPM does no tax preparation, audit or review. Keep your CPA for tax and compliance.
Most subcontractors end up with a finance function assembled one hire at a time. A bookkeeper enters the transactions, a CPA files the return, a software vendor sets up job costing, and nobody owns the number that tells the owner whether a job made money. An outsourced finance department puts that whole chain under one firm, so a late close, a wrong cost code or a missed forecast has one place to be fixed. The owner reads a monthly report and makes decisions. That is the whole job.
WHAT IT MEANS.
An outsourced finance department is one firm doing the work a subcontractor's own finance team would do: bookkeeping, month-end close, job costing, WIP reporting, cash forecasting and the CFO decisions that follow, for one monthly fee and a few hours of the owner's month.
A department is a set of jobs, and most subcontractors under $12M cannot fill all of them in house. The work is bookkeeping and reconciliations, a close that finishes early enough to be useful, job costing against the estimate, a WIP schedule the surety and the bank will read, a 13 week cash forecast, and someone senior who turns those numbers into decisions. Hiring for each one means several salaries and no single owner of any number.
Outsourcing the department does not mean giving up the view. The owner still sees every job, every week of cash and every overhead line. What moves off the owner's desk is the entering, the reconciling, the chasing and the building of reports, which is where the hours go. That is the difference between a service that records what happened and one that runs the function.
WHAT FOUR VENDORS LEAVE OUT.
Each vendor owns one plank
The bookkeeper closes the month, the CPA files the return, the software vendor configured the job cost system and the owner watches the bank balance. When a job's margin looks wrong, each of them can show that their piece is correct. Nobody is responsible for the answer.
The close comes too late to change anything
If books close in the third week of the following month, the report describes a month that ended twenty days ago. The jobs it covers have already billed, bought more material and started the next phase. A department that finishes reconciliations by the tenth gives the owner numbers while a decision is still open.
Job costing is built for the ledger, not for the estimate
Cost codes set up by someone who has never read your estimate cannot be compared with it. The estimate says a job should earn 18 percent and the ledger cannot say why it earned 11. Coding the books to the same structure the estimate uses is what makes the variance readable.
ONE FIRM, THE WHOLE CHAIN.
Entry, reconciliations and the month-end close sit with the same team that reads the results. When a number looks wrong, the person who can fix the entry and the person who can explain the number are the same person.
Cost codes follow the way the work is bid, so every job compares its actual cost with its estimate line by line. That comparison is what shows which trades, crews and clients earn the margin you priced.
The CFO layer is a monthly conversation about what the numbers mean, closed with a short written list of decisions, each with an owner and a date. Reports without decisions are the most common way an outsourced service fails a contractor.
THE OUTPUTS, NAMED.
FLAT MONTHLY FEE. NO SURPRISES.
Three tiers, priced by your trailing twelve month revenue. Which one you're in depends on how much of the work you want off your desk. No hourly billing. No payroll. No add-ons.
| Last 12 months revenue | Monthly fee |
|---|---|
| Up to $1M | $1,900 to $2,900 |
| $1M to $3.5M | $2,600 to $3,900 |
| $3.5M to $6.5M | $3,800 to $5,700 |
| $6.5M to $9.5M | $5,100 to $7,100 |
| $9.5M to $12.5M | $6,100 to $8,500 |
| $12.5M to $15.5M | $7,400 to $11,000 |
| $15.5M to $18.5M | $9,400 to $13,500 |
| $18.5M+ | Quoted individually |
Range reflects the three tiers below. Which one you're in depends on how much of the work you want off your desk. No payroll. No hidden line items.
You stop guessing.
You get the CFO work. Job costing built against the way you estimate, a 13 week cash forecast, monthly WIP, and a meeting every month that ends in decisions and never in a report.
Your bookkeeper still does the books.
You stop touching the books.
Everything in Core, and we run the bookkeeping and the controllership as well. Your office stops answering coding questions and stops chasing a reconciliation on the last day of the month.
We do the books. No payroll.
Every job shows its margin while it's still running.
Everything in Executive, plus the job costing and WIP platform set up, loaded with your cost codes, and managed for you every month. You never have to learn it.
We do the books, the job costing, and the software. No payroll.
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