OUTSOURCED FINANCE DEPARTMENT FOR CONSTRUCTION COMPANIES.
An outsourced finance department replaces the pieces most subcontractors buy separately: a bookkeeper, a controller, a job cost system and a CFO. One firm is responsible for all of it. SPM does that remotely for commercial subcontractors doing $1M to $12M in the United States and Canada. Books close and bank reconciliations finish by the tenth. Job costing follows your estimate. You spend about five hours a month. SPM is not a CPA firm. Nobody at SPM is a CPA, and SPM does no tax preparation, audit or review. Keep your CPA for tax and compliance.
Most subcontractors build their finance team one hire at a time. A bookkeeper enters the transactions. A CPA files the return. A software vendor sets up job costing. Nobody is responsible for the number that tells you whether a job made money. An outsourced finance department puts all of that under one firm. A late close, a wrong cost code or a missed forecast gets fixed in one place. You read a monthly report and make decisions.
WHAT IT MEANS.
An outsourced finance department is one firm that does the work a subcontractor's own finance team would do. That's bookkeeping, month-end close, job costing, WIP reporting, cash forecasting and the CFO decisions that follow. You pay one monthly fee, plus a one-time onboarding fee to get set up, and it takes a few hours of your month.
A department is a set of jobs, and most subcontractors under $12M can't fill all of them in house. The work is bookkeeping and reconciliations, a close that finishes early enough to be useful, job costing against the estimate, a WIP schedule the surety and the bank will read, a 13 week cash forecast, and someone senior who turns those numbers into decisions. Hire for each one and you pay several salaries, and still nobody is responsible for any one number.
When you outsource the department, you still see every job, every week of cash and every overhead line. What comes off your desk is the entering, the reconciling, the following up and the building of reports. That's where the hours go. One kind of service records what happened. This kind manages the finance work.
WHAT FOUR VENDORS LEAVE OUT.
Each vendor owns one plank
Your bookkeeper closes the month. Your CPA files the return. The software vendor set up the job cost system, and you watch the bank balance. When a job's margin looks wrong, each of them can show their piece is correct. Nobody is responsible for the answer.
The close comes too late to change anything
If your books close in the third week of the following month, the report describes a month that ended twenty days ago. The jobs in it have already billed, bought more material and started the next phase. A department that finishes reconciliations by the tenth gives you numbers while you can still make the decision.
Job costing doesn't match the estimate
Cost codes set up by someone who has never read your estimate can't be compared with it. The estimate says a job should earn 18 percent. The ledger can't tell you why it earned 11. Code the books the same way the estimate is built, and you can read the variance.
ONE FIRM, THE WHOLE CHAIN.
The same team does the entry, the reconciliations and the month-end close, and reads the results. When a number looks wrong, the person who can fix the entry is the person who can explain the number.
Cost codes follow the way you bid the work, so every job compares its actual cost with its estimate line by line. That shows you which trades, crews and clients earn the margin you priced.
The CFO work is a monthly conversation about what the numbers mean. It ends with a short written list of decisions, each with an owner and a date. Reports without decisions are the most common way an outsourced service fails a contractor.
THE OUTPUTS, NAMED.
FLAT MONTHLY FEE. NO SURPRISES.
Three tiers, priced by your trailing twelve month revenue. Which one you're in depends on how much of the work you want off your desk. We don't bill by the hour, and we don't do payroll. The one-time onboarding fee is in the table.
Built for subs doing $1M to $12M. Above $12.5M we quote.
| Last 12 months revenue | Core | Strategic | Platinum | One-time onboarding |
|---|---|---|---|---|
| Under $1M | $1,900 | $3,100 | $3,300 | $2,500 |
| $1M to $3.5M | $2,600 | $4,100 | $5,300 | $4,500 |
| $3.5M to $6.5M | $3,800 | $5,900 | $8,300 | $6,000 |
| $6.5M to $9.5M | $5,100 | $7,600 | $11,800 | $7,500 |
| $9.5M to $12.5M | $6,100 | $8,900 | $14,900 | $9,000 |
| Above $12.5M | Quoted | Quoted | Quoted | Quoted |
The onboarding fee covers migrating your books back to the start of your last taxable year and getting you fully operational in 60 days. It's billed once, with your first invoice. It's the same for all three tiers, and it moves with your revenue band. Your first month is prorated, and your monthly engagement starts on the first of the first full month.
Just want the setup? Onboarding only is the same onboarding work with no monthly service after it, one time, at the onboarding fee plus $2,000. Start a monthly engagement later and $2,000 counts toward it. It starts at $4,500, and the price for every band is on the pricing page.
The three tier columns are the whole price. Which one fits depends on how much of the work you want off your desk. No payroll. No hidden line items. The onboarding fee is right here in the table.
- Online software only: QuickBooks, Sage, Viewpoint and similar. No VPN or hosted desktop.
- Not in any tier: payroll, pay applications, collections on receivables.
- Pricing valid through 2027.
CFO work. Your own bookkeeper keeps doing the books.
We build your plan every month. Your team does the work.
You get the CFO work: job costing built to match the way you estimate, a 13 week cash forecast, WIP every month, and a monthly meeting that ends with decisions.
Your bookkeeper still does the books.
Core, plus bookkeeping and bank reconciliations, plus job costing and WIP software set up and managed for you. Use your own online accounting software or we supply it, one price.
We build the plan, track it and adjust it every month.
We only work with trade subcontractors. We know what to look for, and we fix problems while they're still small. Everything in Core, plus the bookkeeping and bank reconciliations done for you, and the job costing and WIP software set up, loaded with your cost codes, and managed every month. Use your own online software, or move to ours and we pay for it.
Our team does the bookkeeping and the reconciliations. We don't do payroll.
Strategic, plus a controller who handles payables and receivables the way an in-house controller would. You approve every payment.
We manage the money side for you, every week.
Everything in Strategic, plus our team does the controller work. We handle your bills and receivables the way an in-house controller would: we call vendors, pay the bills and keep the accounting current. We plan the cash flow first, and you approve every payment because it is your money.
Our team does the payables and receivables. We don't do payroll, pay applications or collections.
FREQUENTLY ASKED.
