MESSY BOOKS: CLEAN THEM UP IN THIS ORDER.
Messy books cost a subcontractor twice: the numbers cannot be trusted, and no cost can be tied to a job. Cleanup follows a fixed order. Reconcile every bank and card account, agree receivables and payables to their detail, rebuild the chart of accounts for construction, then tag cost to jobs. SPM migrates books back to the start of the last taxable year and finishes a full onboarding in 60 days.
Most owners try to fix the whole history and never finish. Only the history that affects this year's reports needs to be right, which is why the cutoff is the start of the last taxable year. When the tax year ends within three months, the history through the last day of that tax year is migrated as final balances and the books start fresh after it.
WHAT IT MEANS.
Books cleanup, also called catch-up bookkeeping, is the work of reconciling every account, correcting miscoded transactions and tagging cost to jobs, so the financial statements and the job cost reports can be trusted.
Nothing downstream reads correctly until the history is clean, and cleanup is the part of an engagement that takes the most work for the least visible output. The reward is a first cost to complete report inside 60 days.
WHAT BREAKS FIRST.
Bank and card accounts are not reconciled
An account that has not been reconciled can be wrong by any amount, and every report built on it inherits the error. Reconciliation comes first because it is the only check that the books agree with the bank.
Cost is not tied to jobs
A year of transactions coded to one materials account and one labor account cannot be read by job. The total may be right and the information needed to price the next job is gone.
The chart of accounts was built for taxes
A chart of accounts built for the tax return has no direct cost, overhead or job structure. Job costing needs the chart of accounts and the cost codes built against the way the company estimates.
WHAT IT LOOKS LIKE IN DOLLARS.
Books are migrated back to the start of the last taxable year. When that tax year ends within three months, history through its last day is migrated as final balances and the books start fresh after it, which avoids rebuilding a year that is about to close.
A full onboarding takes 60 days. The code structure takes 2 to 4 hours with the right person in the room, an alignment meeting takes another 2 hours, and the first cost to complete report comes inside the 60 days.
WHAT WE CHANGE.
Every account is reconciled, and corrections stop at the cutoff. The goal is books that agree with the bank, not a perfect record of years nobody will compare.
The structure is built to mirror the estimate, then cost is tagged to jobs using it. Doing it in this order means the work is done once.
A monthly close with reconciliations, job cost review and a WIP update keeps new errors from piling up, so cleanup happens once instead of every spring.
FLAT MONTHLY FEE. NO SURPRISES.
Three tiers, priced by your trailing twelve month revenue. Which one you're in depends on how much of the work you want off your desk. No hourly billing. No payroll. The one-time onboarding fee is right here in the table.
| Last 12 months revenue | Monthly fee | One-time onboarding |
|---|---|---|
| Up to $1M | $1,900 to $2,900 | $1,000 |
| $1M to $3.5M | $2,600 to $3,900 | $1,500 |
| $3.5M to $6.5M | $3,800 to $5,700 | $3,000 |
| $6.5M to $9.5M | $5,100 to $7,100 | $4,500 |
| $9.5M to $12.5M | $6,100 to $8,500 | $6,000 |
| $12.5M to $15.5M | $7,400 to $11,000 | $7,500 |
| $15.5M to $18.5M | $9,400 to $13,500 | $9,000 |
| $18.5M+ | Quoted individually | Quoted individually |
The onboarding fee covers migrating your books back to the start of your last taxable year and getting you fully operational in 60 days. It's billed once, with your first invoice. It's the same for all three tiers. Your first month is prorated, and your monthly engagement starts on the first of the first full month.
Range reflects the three tiers below. Which one you're in depends on how much of the work you want off your desk. No payroll. No hidden line items. The onboarding fee is right here in the table.
You stop guessing.
You get the CFO work. Job costing built against the way you estimate, a 13 week cash forecast, monthly WIP, and a meeting every month that ends in decisions and never in a report.
Your bookkeeper still does the books.
You stop touching the books.
Everything in Core, and we do the bookkeeping and the controllership as well. Your office stops answering coding questions and stops fixing a reconciliation that will not balance on the last day of the month.
We do the books. No payroll.
Every job shows its margin while it is still open.
Everything in Executive, plus the job costing and WIP platform set up, loaded with your cost codes, and managed for you every month. You never have to learn it.
We do the books, the job costing, and the software. No payroll.
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