FRACTIONAL CFO FOR HVAC CONTRACTORS.
We run the finance function for hvac subcontractors doing $1M to $12M: job costing aligned to the way you estimate, a 13 week cash flow forecast, monthly WIP, and a CFO in the room every month. Pricing starts at $1,900 per month.
HVAC runs three businesses out of one truck, so we run three P&Ls. Service agreements recur with fast cash, replacement work is consumer-financed and weather-triggered, and new-construction subcontracting pays on pay apps and retainage at a 56 day industry average, and one blended book prices all three wrong. We also treat regulation as a priced risk class, because the refrigerant rules rewrote themselves twice in eighteen months: a 42 percent producer surcharge on R-454B, then an EPA final rule effective July 27, 2026 that removed the R-410A installation deadline after the industry had already tooled for the ban. Dated price bases, escalation language, and inventory sized to survive either direction are what keep the next rewrite from being a margin event.
THE THREE THINGS THAT DRAIN THE CASH.
The Regulator's Pen
The refrigerant rules rewrote themselves twice in eighteen months, and every rewrite repriced inventory, equipment, and tooling decisions already made. Regulatory whipsaw is a financial risk class: dated price bases, escalation language, and inventory sized to survive either direction.
The Certification Window
A2L-ready shops billed 18 to 30 percent labor premiums behind a weekend of certification and a few thousand dollars of tools per truck. Compliance capacity is pricing power, and the window belongs to whoever tools up before enforcement forces everyone to.
The Three-Book Blur
Service, replacement, and new construction are three businesses with three cash curves and, now, three refrigerant economics. One blended P&L prices all three wrong and hides which book carries the shop. (cfos-job-profitability-system) ---
WHAT WE CHANGE.
FLAT MONTHLY FEE. NO SURPRISES.
Priced by trailing 12 month revenue. No hourly billing. No payroll. No add-ons.
| Last 12 months revenue | Monthly fee |
|---|---|
| Up to $1M | $1,900 to $2,900 |
| $1M to $3.5M | $2,600 to $3,900 |
| $3.5M to $6.5M | $3,800 to $5,700 |
| $6.5M to $9.5M | $5,100 to $7,100 |
| $9.5M to $12.5M | $6,100 to $8,500 |
| $12.5M to $15.5M | $7,400 to $11,000 |
| $15.5M to $18.5M | $9,400 to $13,500 |
| $18.5M+ | Quoted individually |
Range reflects the three tiers below. Which one you're in depends on how much of the work you want off your desk. No payroll. No hidden line items.
You stop guessing.
You get the CFO work. Job costing built against the way you estimate, a 13 week cash forecast, monthly WIP, and a meeting every month that ends in decisions rather than a report.
Your bookkeeper keeps doing the books.
You stop touching the books.
Everything in Core, and we run the bookkeeping and the controllership as well. Nobody in your office is answering coding questions or chasing a reconciliation at month end.
We do the books. No payroll.
Every job shows its margin while it's still running.
Everything in Executive, plus the job costing and WIP platform set up, loaded with your cost codes, and managed for you every month. You never have to learn it.
We do the job costing.
FREQUENTLY ASKED.
