FRACTIONAL CFO FOR EXCAVATION CONTRACTORS.
We run the finance function for excavation subcontractors doing $1M to $12M: job costing aligned to the way you estimate, a 13 week cash flow forecast, monthly WIP, and a CFO in the room every month. Pricing starts at $1,900 per month.
Excavation sells cubic yards per hour, so we build the cost system around production rate rather than job totals. Rates get tracked per operator, per machine, and per soil class, because without that split a losing job reads identically to a winning one until the money is gone. Ownership cost goes into the bid at a real rate, roughly $200 a day for a CAT 330 parked against industry idle rates near 30 percent, and hired haul gets watched hard since idle trucking subs bill $85 to $125 an hour each while a site isn't ready for them. Then unit-price discipline and daily documentation cover the changed-conditions fight, which one $630,000 excavation subcontract carried all the way to the Fifth Circuit.
THE THREE THINGS THAT DRAIN THE CASH.
Production Blindness
Excavation sells cubic yards per hour. When production rates aren't tracked per operator, per machine, per soil class, the estimate and the field never reconcile, and losing jobs look identical to winning ones until the money is gone.
The Ground Lies
Soil class changes, rock shows, groundwater rises, and quantities move; the cost is spent before the change order is signed. A $630K excavation subcontract at the Fifth Circuit proves the fight is real. Documentation and unit-price discipline are the difference between a claim and a donation.
One Bucket, One Margin
A single utility strike can erase a job's profit through repair bills, fines up to $10,000 for repeats, and GL sublimits that cap below the damage. The locate, the tolerance zone, and the hand-dig are financial controls, not just safety rules. (cfos-cash-control-system) ---
WHAT WE CHANGE.
FLAT MONTHLY FEE. NO SURPRISES.
Priced by trailing 12 month revenue. No hourly billing. No payroll. No add-ons.
| Last 12 months revenue | Monthly fee |
|---|---|
| Up to $1M | $1,900 to $2,900 |
| $1M to $3.5M | $2,600 to $3,900 |
| $3.5M to $6.5M | $3,800 to $5,700 |
| $6.5M to $9.5M | $5,100 to $7,100 |
| $9.5M to $12.5M | $6,100 to $8,500 |
| $12.5M to $15.5M | $7,400 to $11,000 |
| $15.5M to $18.5M | $9,400 to $13,500 |
| $18.5M+ | Quoted individually |
Range reflects the three tiers below. Which one you're in depends on how much of the work you want off your desk. No payroll. No hidden line items.
You stop guessing.
You get the CFO work. Job costing built against the way you estimate, a 13 week cash forecast, monthly WIP, and a meeting every month that ends in decisions and never in a report.
Your bookkeeper still does the books.
You stop touching the books.
Everything in Core, and we run the bookkeeping and the controllership as well. Your office stops answering coding questions and stops chasing a reconciliation on the last day of the month.
We do the books. No payroll.
Every job shows its margin while it's still running.
Everything in Executive, plus the job costing and WIP platform set up, loaded with your cost codes, and managed for you every month. You never have to learn it.
We do the books, the job costing, and the software. No payroll.
Prevailing wage note: Excavation work often runs on public bids, which means certified payroll and wage classifications have to line up with the job cost record. ControlQore holds the classification against the cost code, so the certified report and the job cost report come from the same data, and your office stops keying the same numbers twice every week.
FREQUENTLY ASKED.
