A bookkeeper records job costs. A CFO builds the system that makes job cost variance visible weekly before a losing job closes. Here is exactly how it works.
If cost codes in ControlQore do not match the categories used in the estimate there is no meaningful actual vs estimated comparison. A civil contractor who estimates in unit price categories but tracks costs in generic accounts can see total job cost but not whether any specific unit price category is over or under estimate.
Most contractors review job financials at closeout or when someone notices a problem. A CFO reviews job cost weekly to catch the pattern that a specific job or phase is consistently running over estimate. Two weeks of 25% over-budget on a phase is a signal. Caught in week three it is actionable. Caught at closeout it is history.
The WIP schedule turns weekly job cost data into a financial picture - overbilled vs underbilled, percentage complete, projected final margin. Without monthly WIP production from actual job costing data the financial reporting is lagging and incomplete.
This contractor had no job costing system at engagement start. P&L only, no per-job visibility, no labor cost per pour tracking.
In the first 7 days of engagement.
$130,000 in profit sharing paid within 12 months.
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