CONTROLQORE WIP REPORTING FOR SUBCONTRACTORS.
A WIP schedule shows whether each job is overbilled or underbilled relative to the cost incurred on it, using percentage of completion accounting. ControlQore calculates that position automatically off live job cost data instead of a spreadsheet somebody rebuilds every month. Most subcontractors either have no WIP schedule at all or have one that's already out of date by the time anybody reads it.
A WIP schedule compares what you've billed against how far along the job really is, and the comparison only works if both halves are current. When billing is ahead of the percentage complete, the job is overbilled and you're holding cash collected ahead of work performed. When billing lags behind it, the job is underbilled and you've funded work you haven't been paid for. Bonding companies and banks read that same schedule to judge whether your revenue recognition looks healthy or aggressive.
Rather talk it through first? Book a 20 minute call. Nothing gets sold on this call.
Want it set up for you? Onboarding only, from $4,500 one time. Books migrated and job costing built, then your own team keeps it up.
WHAT IT MEANS.
A WIP schedule is a report that compares billing to date against the percentage of each job complete, measured by cost incurred against total estimated cost, to show whether that job is overbilled or underbilled.
A manually maintained WIP schedule requires somebody to pull cost to date out of the accounting system, billing to date out of the invoicing records, and total estimated cost out of the original bid or a revised cost to complete, then reconcile all three manually every month. Any delay in that process means the schedule reflects last month's position rather than this month's. On a fast moving job, that lag can keep an overbilling or underbilling change out of sight until it's already a cash problem.
WHERE IT GOES WRONG.
We don't need a WIP schedule, we track job profitability at closeout
Closeout tracking answers a question after the money is spent. The whole purpose of WIP reporting is to catch overbilling or underbilling while the job is still active and there's still time to respond, whether that means billing sooner, resequencing work, or repricing the remaining scope. A closeout number is history, and history doesn't fund next month's payroll.
Our WIP schedule is basically accurate, we update it quarterly
Quarterly updates skip the monthly movements that weigh the most, especially on fast jobs where billing and cost can move a long way inside a few weeks. By the time a quarterly schedule reports a problem, the job has usually gone through two more billing cycles on the same wrong assumption. Monthly is the slowest cadence that still gives you room to do something.
Overbilling is fine, it just means we have more cash
Overbilling means cash was collected ahead of work performed, which is fine in the short term and becomes a problem when the job's cost to complete comes in higher than estimated. That cash has already been spent or booked as revenue, so the correction affects the P&L and the bank balance at the same time. Heavy overbilling across a portfolio is also the first thing a surety reads as a warning.
THE CALCULATION, LIVE.
ControlQore ties the WIP calculation directly to the same cost code data the job costing uses, so cost to date, billing to date, and percentage complete all pull from one source. Nobody exports three reports and reconciles them in a spreadsheet. The schedule stops being a monthly project and becomes an output of work that was already happening.
Cost to complete estimates get updated as job conditions change, and the WIP position recalculates on its own when they do. The schedule SPM reviews each month reflects where the job is now rather than a snapshot from four weeks earlier. That's the difference between catching a job that's falling behind and documenting one.
The position is readable per job rather than only in aggregate, and it updates as cost and billings post. An aggregate WIP number can look healthy while two jobs inside it are badly underbilled and one is propping up the whole portfolio. Reading it job by job is what turns the schedule into a billing decision instead of a disclosure.
The WIP output comes out in the form bonding companies and banks read, so nobody reformats it into a second document before a renewal or a bonding review. Those readers are looking at whether revenue recognition is healthy or aggressive, and a schedule that already answers that question in their format shortens the conversation.
THE OUTPUTS, NAMED.
FLAT MONTHLY FEE. NO SURPRISES.
Three tiers, priced by your trailing twelve month revenue. Which one you're in depends on how much of the work you want off your desk. No hourly billing. No payroll. The one-time onboarding fee is right here in the table.
Built for subs doing $1M to $12M. Above $12.5M we quote.
| Last 12 months revenue | Core | Strategic | Platinum | One-time onboarding |
|---|---|---|---|---|
| Under $1M | $1,900 | $3,100 | $3,300 | $2,500 |
| $1M to $3.5M | $2,600 | $4,100 | $5,300 | $4,500 |
| $3.5M to $6.5M | $3,800 | $5,900 | $8,300 | $6,000 |
| $6.5M to $9.5M | $5,100 | $7,600 | $11,800 | $7,500 |
| $9.5M to $12.5M | $6,100 | $8,900 | $14,900 | $9,000 |
| Above $12.5M | Quoted | Quoted | Quoted | Quoted |
The onboarding fee covers migrating your books back to the start of your last taxable year and getting you fully operational in 60 days. It's billed once, with your first invoice. It's the same for all three tiers, and it moves with your revenue band. Your first month is prorated, and your monthly engagement starts on the first of the first full month.
Just want the setup? Onboarding only is the same onboarding work with no monthly service after it, one time, at the onboarding fee plus $2,000. Start a monthly engagement later and $2,000 counts toward it. It starts at $4,500, and the price for every band is on the pricing page.
The three tier columns are the whole price. Which one fits depends on how much of the work you want off your desk. No payroll. No hidden line items. The onboarding fee is right here in the table.
- Online software only: QuickBooks, Sage, Viewpoint and similar. No VPN or hosted desktop.
- Not in any tier: payroll, pay applications, collections on receivables.
- Pricing valid through 2027.
CFO work. Your own bookkeeper keeps doing the books.
You stop guessing.
You get the CFO work. Job costing built against the way you estimate, a 13 week cash forecast, monthly WIP, and a meeting every month that ends in decisions and never in a report.
Your bookkeeper still does the books.
Core, plus bookkeeping and bank reconciliations, plus job costing and WIP software set up and managed for you. Use your own online accounting software or we supply it, one price.
Every job shows its margin while it is still open.
Everything in Core, plus the bookkeeping and bank reconciliations done for you, and the job costing and WIP software set up, loaded with your cost codes, and managed every month. Use your own online software, or move to ours and we cover it.
A bookkeeper we choose does the books and reconciliations. No payroll.
Strategic, plus a controller who handles payables and receivables the way an in-house controller would. You approve every payment.
You approve, and the money side gets handled.
Everything in Strategic, plus a controller we choose who handles your bills and receivables for you the way an in-house controller would. They call vendors, pay the bills and keep the accounting current. We plan the cash flow first, and you approve every payment because it is your money.
A controller we choose does the payables and receivables. No payroll, no pay applications, no collections.
FREQUENTLY ASKED.
