CONSTRUCTION ACCOUNTS PAYABLE MANAGEMENT.
AP management for a subcontractor means recording payables accurately by job and cost code, tracking what's due and when, and feeding that data directly into the cash flow forecast. SPM records and tracks AP activity as part of every engagement but doesn't execute payments on the client's behalf, the same recording-only scope boundary that applies to AR.
Payables are usually the least examined half of a subcontractor's cash position. AR gets watched because money is coming in, while AP sits in a folder until a vendor calls. Left that way, due dates and available cash move independently until a vendor payment becomes a scramble instead of a planned event. SPM records AP by job and cost code and feeds the due dates into the same 13 week forecast that carries AR and payroll, so payables get planned for. Cutting the check or sending the transfer stays with you.
WHAT IT MEANS.
Accounts payable management for a subcontractor is the work of recording payables accurately by job and cost code, tracking what's due and when, and feeding those due dates straight into the cash flow forecast.
AP recorded by job and cost code does double duty. It gives the cash forecast a real picture of what leaves the account in the next 13 weeks, and it puts vendor and material cost against the correct job in the job cost report without a separate reconciliation later.
WHERE IT GOES WRONG.
"AP is simple, we just pay bills as they come in"
Paying reactively as bills reach the desk, without tying due dates into a cash forecast, is how payables and available cash drift apart until a payment becomes a scramble. The bills aren't the problem. Not knowing which week each one hits, against what's coming in that same week, is the problem.
"Our cash forecast is mostly about collections anyway"
A forecast built only around AR misses the payables side entirely, which is half the picture. Accurate AP tracking is as essential to a reliable cash position as AR aging is. Knowing what's owed and when it's due carries the same weight as knowing what's expected to come in.
"You keep our books, so you probably cut our vendor payments too"
SPM records and tracks AP accurately and includes it in the cash forecast, but doesn't execute payments on the client's behalf. That boundary is consistent across every SPM engagement. You keep control of what goes out the door and when, with a forecast that tells you what the account can carry.
THE OUTPUTS, NAMED.
FLAT MONTHLY FEE. NO SURPRISES.
Three tiers, priced by your trailing twelve month revenue. Which one you're in depends on how much of the work you want off your desk. No hourly billing, no payroll, and no add-ons.
| Last 12 months revenue | Monthly fee |
|---|---|
| Up to $1M | $1,900 to $2,900 |
| $1M to $3.5M | $2,600 to $3,900 |
| $3.5M to $6.5M | $3,800 to $5,700 |
| $6.5M to $9.5M | $5,100 to $7,100 |
| $9.5M to $12.5M | $6,100 to $8,500 |
| $12.5M to $15.5M | $7,400 to $11,000 |
| $15.5M to $18.5M | $9,400 to $13,500 |
| $18.5M+ | Quoted individually |
Range reflects the three tiers below. Which one you're in depends on how much of the work you want off your desk. No payroll. No hidden line items.
You stop guessing.
You get the CFO work. Job costing built against the way you estimate, a 13 week cash forecast, monthly WIP, and a meeting every month that ends in decisions rather than a report.
Your bookkeeper keeps doing the books.
You stop touching the books.
Everything in Core, and we run the bookkeeping and the controllership as well. Nobody in your office is answering coding questions or chasing a reconciliation at month end.
We do the books. No payroll.
Every job shows its margin while it's still running.
Everything in Executive, plus the job costing and WIP platform set up, loaded with your cost codes, and managed for you every month. You never have to learn it.
We do the job costing.
FREQUENTLY ASKED.
