ControlQore vs. Procore — Construction Financial Management Comparison
ControlQore · Procore · Job Costing · Financial Management · Comparison
ControlQore vs.
Procore Financials.
Procore is the most widely used construction project management platform. ControlQore is what SPM uses for job costing and WIP. These are different tools for different purposes — and confusing them is one of the most expensive mistakes a subcontractor can make when setting up financial systems.
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SPM vs. Other CFO Firms
Most CFO Firms Serving This Trade
- High revenue minimums — most won't serve under $5M
- Advisory only — no bookkeeping, no implementation
- No job costing setup or ControlQore management
- No monthly WIP as standard deliverable
- No pricing published — discovery call required
- No vetted partner network for bonding, lending, or liens
- No prevailing wage specialty
The Construction CFO — SPM
- Serves $1M–$12M — starts at $1,900/month
- Full implementation — bookkeeping, job costing, CFO advisory
- ControlQore setup and managed for you every month
- Monthly WIP standard in Executive tier
- Full pricing published — no discovery call to find out costs
- Vetted partners for bonding, lending, lien services, payroll
- Prevailing wage and Davis-Bacon specialty
What We See in This Business
01
Procore Is Project Management, Not Job Costing
Procore manages drawings, submittals, RFIs, daily logs, and field operations. Its financial module tracks budgets and commitments — but it is not a job costing or accounting system. Most contractors who use Procore for financials are missing cost-to-complete, WIP, and earned revenue analysis entirely.
02
Procore Financial Data Doesn't Flow Into Accounting
Procore budget data and your accounting system are two separate worlds that require manual reconciliation. Most subcontractors using Procore for project management and QuickBooks for accounting spend significant time reconciling data that should be integrated — and the job cost is always slightly wrong as a result.
03
Procore Pricing Is Built for Larger Contractors
Procore pricing starts around $375/month and scales quickly with modules, users, and project volume. For a $3M subcontractor, Procore's full financial module is a significant cost for capabilities that are either overkill or simply wrong for accounting-level job costing.
How SPM Fixes It
ControlQore Is Purpose-Built for Job Costing
ControlQore is a job costing and WIP platform — not a project management tool. Cost-to-complete, WIP schedule, earned revenue, estimate vs. actual variance — these are native features built specifically for construction accounting at the $1M–$12M range.
ControlQore Integrates With Your Books
ControlQore job cost data integrates with your financial statements — so your WIP, your P&L, and your balance sheet all reflect the same reality. No manual reconciliation between a project management system and an accounting system.
Right-Sized and Right-Priced
ControlQore is approximately $100/month per $1M in revenue — purpose-built for job costing at your revenue range and managed by SPM as part of the engagement. You don't need a dedicated Procore administrator or a separate accounting system.
Service Tiers
Tier 01
Core Financial
Starts at $1,900 / month
- ControlQore setup and management
- Job costing aligned to your estimate structure
- Cost-to-complete tracking — updated monthly
- Full-service bookkeeping — minimum 30 min/week
- Vendor payments via ACH (you approve, we initiate)
- Accounts receivable management
- Bank reconciliations and transaction matching
- Controllership
- 1 monthly CFO meeting
- 60-day onboarding — books migrated to last taxable year
Most Popular
Tier 02
Executive Financial
Starts at $2,900 / month
- Everything in Core Financial
- Monthly WIP schedule — delivered every month, standard
- 13-week cash flow forecasting
- CEO Report — monthly financial dashboard
- 3 CFO advisory meetings per month
- Strategic accountability and actionable to-dos
- Direct access to Josh Luebker
Pricing by Revenue
Revenue Range
(Last 12 Months) |
Core Financial
Monthly |
Executive Financial
Monthly |
| Under $1M | $1,900 | $2,900 |
| $1M – $3M | $2,600 | $3,600 |
| $4M – $6M | $3,800 | $5,500 |
| $7M – $9M | $5,100 | $6,900 |
| $10M – $12M | $6,100 | $8,500 |
| $13M+ | Quoted | Quoted |
Vetted Partner Network
National Lien Services
When AR gets too long, we connect you directly to our lien services partner to protect what you've earned.
Additional cost — not included in monthly fee
Payroll Integration Partners
Prevailing wage and regular payroll software partners integrated directly with ControlQore job costing.
Additional cost — not included in monthly fee
Bonding Partners
Surety relationships and bonding capacity support. We prepare the financials — our partners get you bonded.
Additional cost — not included in monthly fee
Lending Partners
Working capital lines and equipment financing through vetted lenders who understand construction.
Additional cost — not included in monthly fee
Reviewed Financials
CPA-level financial statement reviews for banking, bonding, and large contract requirements.
Additional cost — not included in monthly fee
CPA Coordination
We work alongside your existing CPA — not replacing them. Clean books and job costing make tax time easier.
Included — no extra cost
Common Questions
Straight answers.
Can SPM work with clients who use Procore for project management?
Yes. Procore for project management and ControlQore for job costing and accounting are not mutually exclusive. Many SPM clients use Procore to manage field operations and ControlQore for financial management. The key is keeping the financial system — job costing, WIP, accounting — in ControlQore and not trying to use Procore as an accounting system.
Does SPM require clients to stop using Procore?
No. Procore for project management is your decision. What SPM requires is that ControlQore is the job costing and financial management platform. If you use Procore for drawings, submittals, and field operations — that's fine. The financials run on ControlQore.
What's included in Core Financial?
ControlQore setup, job costing aligned to your estimates, cost-to-complete tracking, full bookkeeping (minimum 30 min/week), ACH vendor payments (you approve, we initiate), AR management, bank reconciliations, transaction matching, controllership, and 1 monthly CFO meeting. Starts at $1,900/month.
What does Executive Financial add?
Everything in Core plus monthly WIP schedule, 13-week cash flow forecasting, CEO Report, and 3 CFO advisory meetings per month. Starts at $2,900/month. WIP, cash flow forecasting, and the CEO Report are Executive tier only.
Do you handle payroll?
No. We have vetted payroll software partners — including prevailing wage integrations — that connect directly with ControlQore. Those are separate engagements at additional cost.
How long does onboarding take?
60 days. We migrate your books to the start of your last taxable year, set up ControlQore, and build your job costing structure. Fully operational in two months.
What software do clients use?
ControlQore. All SPM clients run on ControlQore for job costing and WIP. We set it up and manage it — you don't have to learn it. Clients switching from QuickBooks, Sage, or other platforms migrate during onboarding.
Do you work alongside our CPA?
Yes. We work alongside your existing CPA — not replacing them. Clean books and accurate job costing make their job easier at tax time.
What happens when we grow past $12M?
We have a clear graduation path. We prepare your financials, systems, and team for the transition and connect you with the right firm for your next stage of growth.