THE JOB FINANCIAL REVIEW MEETING.
The job financial review is the most valuable operational meeting a construction subcontractor can hold. Done right, it shows cost overruns before they're fatal, finds billing opportunities before they expire, and creates accountability for job level financial performance across the team. Done reactively, or not at all, every one of those problems gets discovered at closeout, when nothing about them can be changed.
The whole value is in the timing. An overrun found in month two of a job is a problem you can still solve with a conversation, a change order, or a crew adjustment. The same overrun found at closeout is a permanent loss with a number attached to it. Nothing about the math changes between those two dates, only your ability to do anything about it, which is why the meeting has a date on the calendar rather than a trigger.
WHAT IT MEANS.
A job financial review is a scheduled meeting that walks every active job's cost against budget, billing status, cost-to-complete, and revised profit projection, with the people responsible for the work in the room.
The review covers every active job with a contract value over your materiality threshold, typically every job over $100K or whatever represents a meaningful share of your revenue. Below that line, the review time costs more than the exposure. Above it, every job gets the same agenda every month so the comparison between months means something.
WHY JOB PROBLEMS SURFACE TOO LATE.
You find out about job problems at closeout
If the only time you review job financials is when something goes wrong or when the job closes, you're managing in arrears. A problem that appears in month two, an overrun in labor, a subcontractor over budget, a phase behind schedule, can still be fixed in month two. Discovered at closeout, all three are permanent losses.
Your foremen and PMs have no financial accountability
Most field staff know their job schedule and their scope cold. Very few know whether their job is financially on track. Without regular reviews that include the people responsible for delivering the work, financial accountability stays in the office and never reaches the field, which is where the costs are generated in the first place.
You have no structured agenda
Most job financial conversations happen reactively, when somebody notices a problem or when a monthly report comes in. A structured review with a consistent agenda changes the dynamic from reactive to proactive. The same questions in the same format every month is what makes the month over month comparison mean anything.
THE MONTHLY REVIEW STRUCTURE.
Cover every active job with a contract value over your materiality threshold, typically every job over $100K or whatever represents a meaningful share of revenue. For each one: contract value and approved change orders, billed to date and collected to date, cost incurred against budget by major cost code, cost-to-complete estimate and revised profit projection, open change orders pending approval, schedule status and billing forecast for the next 30 days, and any open action items from last month. The same seven items every time.
The owner or CEO, the project manager or superintendent for each active job, and the financial management team. Field representation is essential, because the people generating the cost need to see the financial picture and own the variance explanations themselves. The meeting should take 30 to 60 minutes depending on the job count: one job, one page, one conversation.
The monthly CFO meeting includes a job financial review package covering every active job's cost against budget, billing status, cost-to-complete, and action items, built in advance rather than assembled live. You come to the meeting informed and leave with specific actions. The review becomes a decision-making session instead of a data collection exercise.
FLAT MONTHLY FEE. NO SURPRISES.
Three tiers, priced by your trailing twelve month revenue. Which one you're in depends on how much of the work you want off your desk. No hourly billing. No payroll. The one-time onboarding fee is right here in the table.
| Last 12 months revenue | Monthly fee | One-time onboarding |
|---|---|---|
| Under $1M | $1,900 to $3,300 | $1,000 |
| $1M to $3.5M | $2,600 to $5,300 | $1,500 |
| $3.5M to $6.5M | $3,800 to $8,300 | $3,000 |
| $6.5M to $9.5M | $5,100 to $11,800 | $4,500 |
| $9.5M to $12.5M | $6,100 to $14,900 | $6,000 |
| $12.5M to $15.5M | $7,400 to $17,650 | $7,500 |
| $15.5M to $18.5M | $9,400 to $22,400 | $9,000 |
| $18.5M+ | Quoted individually | Quoted individually |
The onboarding fee covers migrating your books back to the start of your last taxable year and getting you fully operational in 60 days. It's billed once, with your first invoice. It's the same for all three tiers. Your first month is prorated, and your monthly engagement starts on the first of the first full month.
Range reflects the three tiers below. Which one you're in depends on how much of the work you want off your desk. No payroll. No hidden line items. The onboarding fee is right here in the table.
You stop guessing.
You get the CFO work. Job costing built against the way you estimate, a 13 week cash forecast, monthly WIP, and a meeting every month that ends in decisions and never in a report.
Your bookkeeper still does the books.
Every job shows its margin while it is still open.
Everything in Core, plus the bookkeeping and bank reconciliations done for you, and the job costing and WIP software set up, loaded with your cost codes, and managed every month. Use your own online software, or move to ours and we cover it.
A bookkeeper we choose does the books and reconciliations. No payroll.
You approve, and the money side gets handled.
Everything in Strategic, plus a controller we choose who handles your bills and receivables for you the way an in-house controller would. They call vendors, pay the bills and keep the accounting current. We plan the cash flow first, and you approve every payment because it is your money.
A controller we choose does the payables and receivables. No payroll, no pay applications, no collections.
FREQUENTLY ASKED.
