Job Costing Software · Construction · ControlQore · QuickBooks · Subcontractor
Job Costing Software · Construction Job Costing · ControlQore · QuickBooks · Cost Codes
Construction Job
Costing Software.
Job costing software determines whether you know if a job is profitable while it's running — or only after it closes. For commercial subcontractors, the difference between good and bad job costing software isn't the number of features. It's whether the cost codes match your estimate structure and whether the reports are useful for management decisions.
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SPM vs. Other CFO Firms
Most CFO Firms Serving This Trade
- High revenue minimums — most won't serve under $5M
- Advisory only — no bookkeeping, no implementation
- No job costing setup or ControlQore management
- No monthly WIP as standard deliverable
- No pricing published — discovery call required
- No vetted partner network for bonding, lending, or liens
- No prevailing wage specialty
The Construction CFO — SPM
- Serves $1M–$12M — starts at $1,900/month
- Full implementation — bookkeeping, job costing, CFO advisory
- ControlQore setup and managed for you every month
- Monthly WIP standard in Executive tier
- Full pricing published — no discovery call to find out costs
- Vetted partners for bonding, lending, lien services, payroll
- Prevailing wage and Davis-Bacon specialty
What We See in This Business
01
Your Job Costing Doesn't Match Your Estimates
The most common job costing software failure: cost codes in accounting don't match line items in estimating. You can't compare actual to estimated without a manual reconciliation that most PMs don't have time to run. This makes the job costing report useless for catching overruns early — which is the entire point of job costing.
02
Job Costing Is Updated Monthly — Not Weekly
Job costing that's updated when invoices are processed isn't real-time management data — it's historical reporting. By the time the month-end job cost report is produced, any overruns it reveals are 2–4 weeks old. Good job costing software enables weekly cost tracking so overruns are caught in the same week they start.
03
Your WIP Schedule Doesn't Reconcile to Your Financial Statements
WIP reporting requires job costing data and revenue recognition to work together. If your job costing software doesn't support percentage-of-completion revenue recognition, your WIP schedule has to be built separately — and it will never reconcile perfectly to your financial statements. That discrepancy is what sureties and bankers notice.
How SPM Fixes It
What Good Job Costing Software Must Do
Map cost codes to estimate line items — automatically enabling actual vs. estimated comparison. Support percentage-of-completion revenue recognition — making WIP reporting native rather than manual. Track committed costs alongside actual costs — showing true cost exposure before invoices arrive. Produce cost-to-complete projections from actual and committed cost data. ControlQore does all four natively for commercial subcontractors.
ControlQore vs. QuickBooks for Job Costing
QuickBooks job costing requires class tracking or custom fields as workarounds — the system wasn't built for project-based cost management. WIP reporting requires an external spreadsheet. Percentage-of-completion is a manual calculation. ControlQore has native construction job costing built in — cost codes that map to estimates from day one, WIP production that reconciles to the balance sheet, and cost-to-complete tracking updated monthly.
Job Costing Setup Included in SPM Onboarding
SPM configures ControlQore job costing during the 60-day onboarding — mapping your estimate structure to cost codes, setting up WIP accounts, and establishing the committed cost workflow. After onboarding, every job starts with a correctly configured cost structure and every month-end produces a WIP schedule that reconciles to the balance sheet.
Service Tiers
Tier 01
Core Financial
Starts at $1,900 / month
- ControlQore setup and management
- Job costing aligned to your estimate structure
- Cost-to-complete tracking — updated monthly
- Full-service bookkeeping — minimum 30 min/week
- Vendor payments via ACH (you approve, we initiate)
- Accounts receivable management
- Bank reconciliations and transaction matching
- Controllership
- 1 monthly CFO meeting
- 60-day onboarding — books migrated to last taxable year
Most Popular
Tier 02
Executive Financial
Starts at $2,900 / month
- Everything in Core Financial
- Monthly WIP schedule — delivered every month, standard
- 13-week cash flow forecasting
- CEO Report — monthly financial dashboard
- 3 CFO advisory meetings per month
- Strategic accountability and actionable to-dos
- Direct access to Josh Luebker
Pricing by Revenue
Revenue Range
(Last 12 Months) |
Core Financial
Monthly |
Executive Financial
Monthly |
| Under $1M | $1,900 | $2,900 |
| $1M – $3M | $2,600 | $3,600 |
| $4M – $6M | $3,800 | $5,500 |
| $7M – $9M | $5,100 | $6,900 |
| $10M – $12M | $6,100 | $8,500 |
| $13M+ | Quoted | Quoted |
Vetted Partner Network
National Lien Services
When AR gets too long, we connect you directly to our lien services partner to protect what you've earned.
Additional cost — not included in monthly fee
Payroll Integration Partners
Prevailing wage and regular payroll software partners integrated directly with ControlQore job costing.
Additional cost — not included in monthly fee
Bonding Partners
Surety relationships and bonding capacity support. We prepare the financials — our partners get you bonded.
Additional cost — not included in monthly fee
Lending Partners
Working capital lines and equipment financing through vetted lenders who understand construction.
Additional cost — not included in monthly fee
Reviewed Financials
CPA-level financial statement reviews for banking, bonding, and large contract requirements.
Additional cost — not included in monthly fee
CPA Coordination
We work alongside your existing CPA — not replacing them. Clean books and job costing make tax time easier.
Included — no extra cost
Common Questions
Straight answers.
How often should job costing be updated?
Direct costs — labor, materials, subcontractor invoices — should be entered within 2–3 days of the cost being incurred. Committed costs (purchase orders, executed subcontracts) should be entered when the commitment is made, not when the invoice arrives. With this discipline, job costing in
ControlQore reflects financial reality with less than one week of lag — enabling meaningful management use rather than historical reporting.
Can job costing software help with change order tracking?
ControlQore tracks approved change orders as additions to the original contract value, pending change orders as potential cost exposure, and change order costs as a separate cost code. The full change order lifecycle — direction, documentation, approval, billing, collection — is visible in the system.
What's included in Core Financial?
ControlQore setup, job costing aligned to your estimates, cost-to-complete tracking, full bookkeeping (minimum 30 min/week), ACH vendor payments (you approve, we initiate), AR management, bank reconciliations, transaction matching, controllership, and 1 monthly CFO meeting. Starts at $1,900/month.
What does Executive Financial add?
Everything in Core plus monthly WIP schedule, 13-week cash flow forecasting, CEO Report, and 3 CFO advisory meetings per month. Starts at $2,900/month. WIP, cash flow forecasting, and the CEO Report are Executive tier only.
Do you handle payroll?
No. We have vetted payroll software partners — including prevailing wage integrations — that connect directly with ControlQore. Those are separate engagements at additional cost.
How long does onboarding take?
60 days. We migrate your books to the start of your last taxable year, set up ControlQore, and build your job costing structure. Fully operational in two months.
What software do clients use?
ControlQore. All SPM clients run on ControlQore for job costing and WIP. We set it up and manage it — you don't have to learn it. Clients switching from QuickBooks, Sage, or other platforms migrate during onboarding.
Do you work alongside our CPA?
Yes. We work alongside your existing CPA — not replacing them. Clean books and accurate job costing make their job easier at tax time.
What happens when we grow past $12M?
We have a clear graduation path. We prepare your financials, systems, and team for the transition and connect you with the right firm for your next stage of growth.